Scheduling and Administrative Assistant

Job Summary

The Scheduling Assistant/Administrative Assistant helps to support a large-scale construction project in Boise, ID. This role will support clinic leadership while assuming primary responsibility for scheduling staff and front-office operations. This role will also assist with drug and alcohol testing as needed.

Schedule: Monday - Friday 6:00am - 2:30pm.

Essential Duties and Responsibilities

Staffing Responsibilities

• Maintain and publish staffing schedules
• Coordinate clinic coverage
• Assist with managing call-offs, PTO requests and shift adjustments
• Monitor staffing metrics
• Track overtime and workforce utilization
• Coordinate onboarding schedules

Front Office Responsibilities

• Patient registration and check-in/check-out
• Patient appointment scheduling
• Patient and safety representative communications
• Front desk coverage
• Customer service
• Track and order office supplies

EMR Responsibilities

• Scan and index documents
• Maintain record accuracy
• Ensure confidentiality and HIPAA compliance

Additional Responsibilities

• Perform drug and alcohol testing services.
• Perform additional duties and assume additional responsibilities as identified by manager for the efficient operation of WorkCare.