Scheduling Manager

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Brethren Village is seeking a proactive and experienced Scheduling Manager to lead and manage the clinical scheduling function for Brethren Village.

The successful applicant will possess:

• at least 5 years of professional experience in a directly-related position, such as Nurse Scheduler or Scheduling Manager for a skilled nursing facility, personal care facility, or acute care facility
• prior supervisory experience
  
• basic understanding of state and federal staffing-related requirements applicable to skilled nursing and personal care facilities
• the ability to effectively and efficiently use technology (databases, apps., spreadsheets, time and attendance systems) to perform job duties, compile and analyze data, and prepare and run useful reports
• familiarity with Payroll Based Journal regulations / requirements
• experience implementing enhancements to processes and procedures to increase efficiency, reduce cost, and/or improve service

The Scheduling Manager provides leadership, management, and hands-on administration for the scheduling function for the Brethren Village Skilled Nursing Facility, Short Term Rehab. Center, and Personal Care areas, and supervises two Schedulers.

The Scheduling Manager provides daily oversight for the scheduling function within Skilled Care areas and Personal Care, helping to ensure:

• appropriate clinical staffing levels on all shifts and units, based on budgeted and approved staffing ratios and federal and state requirements
• adherence to staffing-related budgets and targets
• accurate timesheets and associated payroll processing for clinical staff
• accurate data entry and billing for contracted agency staff
• appropriate communication to clinical staff regarding their schedules and attendance obligations
• efficient and effective use of technology tools for scheduling, and for the gathering, analysis, and reporting of related data

The Scheduling Manager completes and submits required Payroll Based Journal reports in an accurate and timely manner, and develops and analyzes other reports to guide decision-making.

The Scheduling Manager will also assist the Schedulers with hands-on staffing and scheduling activities as needed, including reaching-out to staff to fill vacancies; reviewing and approving timesheets; completing data entry; working with staffing agencies when needed.

Work Schedule:

• Full-time, benefits-eligible: 40 hours per week, on-site, Monday - Friday, plus additional hours as needed to fulfill responsibilities
• Occasional early morning, evening, and weekend work may be necessary

Core Requirements:

• a high school diploma or G.E.D.; an Associate's degree or Bachelor's degree in business administration, healthcare administration, or a related field is preferred
• dependability: ability and willingness to meet attendance standards
• attention to safety: ability and willingness to consistently work in a safe and alert manner, and to report to work fit for duty; commitment to wearing protective equipment as required for the position and adhering to all health and safety standards
• commitment to treating each Resident, Team Member, and member of the Brethren Village community with respect

Additional Requirements for this Position:

• at least 5 years of professional experience in a directly-related position - Nurse Scheduling or Scheduling Manager - for a skilled nursing facility, personal care facility, or acute care facility
• prior supervisory experience; effective leadership and management abilities - the ability to effectively train, mentor, supervise, and develop staff
• basic understanding of federal and state wage and hour regulations
• understanding of federal and state requirements related to staffing ratios for a skilled nursing facility and personal care facility
• understanding of HIPAA privacy and security regulations
• familiarity with Payroll Based Journal requirements
• high proficiency with software and technology (UKG / time, attendance, and payroll software, Excel, Word)
• demonstrated ability to create and generate accurate and useful reports using technology
• ability to compile data in an understandable format; ability to analyze / summarize data and apply it to make decisions and process improvements
• a record of proposing, communicating, and implementing enhancements to processes; experience implementing enhancements to processes and procedures to increase efficiency, reduce cost, and/or improve service
• ability to effectively train others in the use of technology
• effective verbal and written communication skills; effective interpersonal skills; ability to work cooperatively with clinical and other staff in support of the organization's objectives
• high attention to detail and accuracy with work

For the health and safety of all members of our community, Brethren Village maintains a drug-free, alcohol-free, and tobacco / smoke-free work environment.

Offers of employment are contingent on successful completion of a professional / employment reference check; verification of education and credentials as applicable to the position; a post-offer criminal background screen; a post-offer physical exam, drug screen, and TB test.

Please note: Applicants who are offered employment must be able to attend a 2 to 3 hour pre-employment appointment during a weekday morning or early afternoon, including an off-site physical exam, and participate in an orientation session from 7:30 a.m. - 4:00 p.m. on a Monday.