School Age Site Supervisor

POSITION OVERVIEW
The School Age Site Supervisor directly reports to the Community Program Director and is responsible for the overall success of the on-site licensed school age program. This position oversees teachers and teacher assistants as well as program participants aged 4-12 years of age.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Plan, supervise and implement the program in accordance with the goals and policies of the YMCA.
• Understand the staff dynamics; recognize achievements and promptly address concerns.
• Hire, onboard, train and discipline staff members as necessary, will also complete 90 day and annual evaluations of staff members on team.
• Support each staff member with regular conversation and communication regarding participants, and participant guardians, as well as concerns and work schedules.
• Work with site staff to produce a monthly calendar of activities and posted in a timely manner for participant guardians; activities must include outdoor and indoor activities.
• Interact daily with each participant and participants guardian in a positive and professional manner.
• Plan a field trip schedule for summer program; coordinate the van schedule with San Pablo YMCA.
• Engage in conversations with guardians, discussing positive aspects and or concerns regarding the participant.
• Ability to contact guardians in case of an emergency, participant is ill or to discuss behavior and disciplinary issues.
• Physical ability to lead and supervise active sports and games with children, monitor behavior. requiring separation and oversee curriculum activities and housekeeping responsibilities.
• Interact with the Community Program Director regularly, to provide updates on program, activities, staff, and communication with guardians.
• Maintain a clean and organized environment, be aware of inventory needs and preserve the quality of supplies, equipment, and materials; provide orderly arrangements, appearance, and learning environment of site.
• Purchase supplies for the sites, including food and food service items. Maintain proper amount of each and communicate with other site supervisors to help each other out.
• Monitor daily attendance of staff and program participants.
• Schedule staff based on needs for the site and participant enrollment; develop availability with each staff member.
• Monitor staff time sheets through the company’s payroll system, review, correct, edit, and approve accordingly to the pay period submission dates (this includes split shift pay).
• Adhere to the YMCA emergency procedures, keep emergency information current on each participant and ensure the safety of all participants.
• Collect program fees, issuing receipts, inputting amount paid into the company’s system and create data sheets to deposit checks/money order to finance; review aging reports to keep accounts current and submit payments to the finance department.
• Update rosters with new or dropped participants
• Maintain contact with Riverside County Office of Education (RCOE) for any updates with participants alternative payment programs (APP); these include printing out certificates and sign in sheets.
• Maintain communication with Community Care Licensing regarding updates.
• Develop and maintain relationships and communication with school site staff on campus and DSUSD district office; includes events and facility usage.
• Work with other site supervisors to fill the staffing needs for each site location.
• Conduct staff meeting, to communicate program/YMCA needs or changes staff training and positives about the program; encourage staff interaction and team building.
• Support, promote and participate in all YMCA events when it’s required by your supervisor.
• Adhere to state licensing requirements and the YMCA quality check guidelines to maintain a high standard for program staff and curriculum.
• Maintain a professional attitude and support policies and procedures of the YMCA.
• Leadership – Maintain a positive, upbeat role, promote, and exemplify Company values and represents departmental objectives and interests to internal and external customers.
• Customer Service – Follow up on complaints, questions, and concerns; respond to internal/external customer needs in a friendly, timely and efficient manner.
• Teamwork - Develop and promote teamwork and cooperation among co-workers.
• Safety – Comply with established safe work practices and attend to all safety-related training provided or made available by the Company.
• Other duties as assigned.