School Office Manager - St. Matthias the Apostle - Lanham Maryland

The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.
The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.

The hourly rate for this role is $19.00 to $22.00 with excellent benefits

Oversee daily operations of the school office
• Manage calendars, scheduling, and school-wide communications
• Coordinate meetings, events, and vendor relationships
• Maintain organized systems for records, files, and compliance

Financial Management & Accounting (KEY PRIORITY)
• Manage tuition accounts and support families using FACTS
• Monitor billing, payments, and financial records
• Serve as liaison to bookkeeper and Archdiocesan financial offices
• Assist with payroll processes and reporting
• Support financial aid tracking, scholarships, and account adjustments
• Communicate professionally with families regarding tuition and balances

Support & Engagement
• Serve as a welcoming and professional point of contact for families
• Assist families with enrollment, re-enrollment, and financial processes
• Provide clear, compassionate communication regarding school policies
• Maintain confidentiality while supporting sensitive family situations

Administrative & HR Support
• Assist with onboarding, compliance, and staff documentation
• Support Safe Environment and Child Protection processes
• Coordinate volunteers and service hour tracking
• Support leadership projects and school initiatives

Qualifications

Required:
• Strong accounting or financial management experience
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (especially Excel)

Preferred:
• Experience with FACTS SIS/Financial or similar systems
• Experience working in a school or family-centered environment
• Bilingual (Spanish preferred)

Core Competencies
Professionalism and discretion

Problem-solving and initiative taker

Strong customer service mindset

Alignment with Catholic mission and values

Please forward your resume to: principal@st.matthias.org