School Reception and Administrative Support Officer

🛠️ Key Responsibilities

Front Desk & Customer Service

• Attend to walk-in visitors and parents professionally.
• Answer incoming telephone calls and email enquiries.
• Maintain a welcoming reception environment.

Administrative & Operational Support

• Process incoming and outgoing courier deliveries.
• Maintain and update internal school records.
• Prepare administrative letters, reports, and notices.
• Manage hardcopy and digital filing systems.
• Coordinate booking slots for meeting rooms.
• Monitor and procure receptionist stationery stocks.
• Manage inventory tracking of first aid supplies.
• Set up logistics for school events.

Student & Safety Care

• Assist students reporting sick to school.
• Administer basic First Aid to students.
• Contact parents regarding student medical issues.
• Verify visitor registration and issue security passes.
• Report emergency safety incidents to authorities.

🎓 Job Requirements

Qualifications & Training

• Minimally GCE 'O' Level or equivalent.
• Valid Standard First Aid Certificate is mandatory.

Experience

• At least 3 years in front desk roles.
• Experience in educational institutions is preferred.

Skills & Attributes

• High proficiency in Microsoft Office applications.
• Excellent interpersonal verbal communication skills.
• Strong ability to work independently under time-pressure.
• Absolute confidentiality with student record management.

⏰ Work Schedule

• Mon to Thu: 7:00 AM to 4:00 PM.
• Fridays: 7:00 AM to 3:30 PM.
• Breaks: 45 minutes daily lunch break.
• Weekends: Off on Saturdays and Sundays.
• Holidays: Off on gazetted Public Holidays.