[Seasonal] Livestock Office Assistant

[Seasonal] Livestock Office Assistant

National Western | Denver, CO

About National Western

We are National Western—an organization rooted in more than 120 years of history and driven by a mission to strengthen American agriculture through education, youth development, and community connection. We are stewards of the Western way of life, grounded in the values of courage, pride, integrity, grit, and loyalty. Each January, we bring this mission to life through the legendary National Western Stock Show—one of the world’s premier Western lifestyle, rodeo, and livestock entertainment events—welcoming hundreds of thousands of guests from across the globe. Beyond the Stock Show, we operate The Legacy, a world-class, year-round destination for events, experiences, and cultural connection in the heart of Denver. We are more than an event—we are a brand that lives at the intersection of heritage and culture, shaping how Western lifestyle shows up in the modern world.

Position Summary

The Livestock Operations Office Assistant will work under the direction of the Executive Director of Agriculture Events and Competitions to complete various administrative and operational tasks. Typical tasks will include answering calls and checking voicemails, responding to emails, placing orders for show prizes and supplies, receiving/sending necessary shipments, managing entries and participant data, and processing DNA orders. Additional responsibilities may include assisting with the planning and coordination of upcoming shows and events, building exhibitor packets, and preparing necessary documentation (i.e., contracts, premium books, and announcements) as instructed.

Reports to: Executive Director of Agriculture Events & Competitions

Duties & Responsibilities

Administrative Support

• Answer incoming calls, monitor voicemail messages, and respond to inquiries in a timely and professional manner.
• Manage and respond to departmental email communications.
• Maintain accurate participant, exhibitor, and livestock entry records and databases.
• Process DNA orders and related documentation.
• Prepare, organize, and distribute exhibitor packets and event materials.
• Draft, edit, and prepare correspondence, contracts, premium books, announcements, and other operational documents.
• Receive, process, and ship packages, supplies, and event-related materials.

Event and Show Operations Support

• Assist with planning, organizing, and coordinating livestock shows, auctions, and related events.
• Support exhibitor registration, entry processing, and participant communications.
• Order awards, show prizes, ribbons, and operational supplies.
• Coordinate logistics related to livestock events as assigned.
• Assist with on-site event operations before, during, and after livestock shows.
• Provide customer service to exhibitors, participants, judges, vendors, and guests.

Data Management and Reporting

• Maintain accurate records and ensure information is entered correctly into applicable systems.
• Track orders, shipments, entries, and participant information.
• Generate reports and provide administrative support for operational planning and decision-making.

Additional Responsibilities

• Support with the collection of livestock department time sheets and seasonal employee coordination during show.
• Assist with special projects and departmental initiatives as assigned.
• Support cross-functional teams in preparing for major events, including the National Western Stock Show.
• Perform other duties as assigned to support livestock operations.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.