Secretary - Administrator

• Answering and transferring phone calls;
• Welcoming, registering, and directing visitors, and offering assistance when needed;
• Taking and passing on messages;
• Receiving, registering, and distributing incoming mail in line with internal procedures;
• Translating and summarizing documents when required;
• Sending and tracking correspondence via courier or fax;
• Updating databases and entering data such as expenses and timesheets as instructed;
• Supporting management and staff with day-to-day tasks;
• Helping improve reception services and teamwork within the office;
• Managing office supplies, including monitoring stock and placing orders;
• Ensuring the office is well maintained;
• Supporting corporate and trust administration for clients;
• Preparing draft documents for review, signing, and filing;
• Communicating with authorities such as the Registrar of Companies and Tax offices;
• Keeping corporate, trust, and compliance records up to date;
• Assisting with general client and company administration;
• Drafting documents and arranging for their signing;
• Participating in company events when required;
• Performing other tasks as requested by the employer.