Secretary at Jalan Boon Lay (1 year renewable agency contract)
Summary
Provides executive and administrative support in a Singapore office, handling meetings, travel, HR tasks, and office operations for a one-year renewable contract.
This role is responsible for ensuring operational excellence and regulatory compliance within the center. This role involves providing comprehensive administrative and operational support to facilitate smooth day-to-day operations and successful execution of center events.
Responsibilities:
Management Support:
- Assist Directors/Management with internal training, claim, and leave submission.
- Facilitate arrangements for management overseas trips.
- Organize and coordinate meetings/visits, including assist in preparation of materials.
- Take meeting minutes and follow up on action items, when required.
- Handle requests and queries from management.
Administrative Tasks:
- Raise purchase requisitions for supported divisions/offices.
- Provide administrative support for events and visits.
- Support in reception duty covering and provide general assistance to visitors.
- Assist with onboarding of new hires in supported divisions/offices
- Maintain a systematic filing system.
- Update and manage office policies and procedures.
- Track, maintain, and order office supplies inventory.
- Maintain divisions/offices distribution list and contact lists.
- Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
- Drive continuous improvement within the administrative and secretarial support organization
- Perform any other duties assigned by the Management or Reporting Officer
Job Requirements:
- Minimum qualification: Nitec in a related field
- At least 1 year of experience in a secretary/PA or administrative role is highly desirable
- Excellent communication and interpersonal skills to interact effectively
- Willingness to occasionally work outside office hours
- Proficiency in Microsoft Office
- Self-driven, meticulous, able to multi-task and work independently and as part of a team
- Flexibility to adapt to changing priorities and handle unexpected situations
- Eager to learn new knowledge and technology