Secretary
JOB BRIEF
The Secretary will assume the duty of clerical and
administrative support in order to optimize workflow procedures in the office. You
will assist colleagues and executives by supporting them with planning and
distributing information. You will be the point of reference for all queries,
requests or issues and will be an integral part of the company’s workforce.
JOB DESCRIPTION
• Answer phone calls and redirect them when
necessary
• Manage the daily/weekly/monthly agenda and
arrange new meetings and appointments
• Prepare and disseminate correspondence,
memos and forms
• File and update contact information of
employees, customers, suppliers and external partners
• Support and facilitate the completion of
regular reports
• Develop and maintain a filing system
• Check frequently the levels of office
supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties
Requirements
· Proven
work experience as a secretary or Administrative Assistant
· Familiarity
with office organization and optimization techniques
· High
degree of multi-tasking and time management capability
· Excellent
written and verbal communication skills
· Integrity
and professionalism
· Proficiency
in MS Office
· High
school diploma