Secretary

Key Responsibilities Calendar & Schedule Management

• Manage and maintain executives' calendars, including scheduling appointments, meetings, and events.
• Coordinate meeting invitations, agendas, and conference room bookings.
• Monitor scheduling conflicts and proactively resolve them.
• Prioritize appointments and ensure effective time management for leadership.
• Send reminders and follow up on upcoming meetings and key deadlines.

Administrative Support

• Prepare, draft, and distribute correspondence, reports, presentations, and meeting minutes.
• Handle incoming calls, emails, and other communications professionally.
• Maintain accurate filing systems, records, and confidential documents.
• Coordinate travel arrangements, including flights, accommodation, and transportation.
• Assist in preparing reports and documentation as required.

Coordination & Communication

• Act as a point of contact between management and internal/external stakeholders.
• Coordinate departmental meetings and business events.
• Follow up on action items and ensure timely completion of assigned tasks.
• Maintain professional relationships with clients, vendors, and employees.