Secretary

Job Summary

We are seeking a highly organized, professional, and proactive CEO Secretary to provide administrative and executive support to the Chief Executive Officer (CEO) of our medical organization. The successful candidate will manage executive schedules, coordinate meetings, handle confidential information, and ensure smooth communication between the CEO, management, staff, and external stakeholders.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Handle incoming calls, emails, and official communications professionally.
• Maintain confidential files, records, and executive documents.
• Coordinate meetings with department heads, medical staff, suppliers, and external partners.
• Follow up on management decisions, action items, and deadlines.
• Assist with administrative tasks and special projects assigned by the CEO.
• Ensure professional communication and efficient office operations.
• Handle sensitive medical and business information with strict confidentiality.

Qualifications and Requirements

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Previous experience as an Executive Secretary, CEO Secretary, or Personal Assistant, preferably in the medical or healthcare sector.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• High level of professionalism, discretion, and attention to detail.
• Ability to work under pressure and meet deadlines.
• Fluency in English is required; Arabic is an advantage.

What We Offer

• Competitive salary based on qualifications and experience.
• Professional and supportive working environment.
• Opportunities for career growth and development.

Skills

• Executive Support: Ability to provide high-level administrative and secretarial support to the CEO.
• Communication Skills: Excellent written and verbal communication in English; Arabic is an advantage.
• Organizational Skills: Strong ability to manage schedules, appointments, meetings, and multiple priorities.
• Time Management: Ability to prioritize tasks, meet deadlines, and work efficiently under pressure.
• Confidentiality and Discretion: Ability to handle sensitive executive, business, and medical information with the highest level of confidentiality.
• Computer Skills: Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Document Management: Ability to prepare professional reports, letters, presentations, meeting minutes, and official correspondence.
• Coordination and Follow-Up: Strong skills in coordinating with department heads, medical staff, suppliers, and external stakeholders.
• Problem-Solving: Ability to identify issues, use sound judgment, and resolve administrative challenges proactively.