SECRETARY GENERAL SECRETARIAT OF THE EMBASSY
Job Description
Under the authority of the Secrétaire général d’administration (SGA - General Secretary of Administration), the secretary contributes to the smooth functioning of the department and the Embassy.
Activités principales
- Administration : various secretarial tasks, communication with local authorities and various local partners, management of emails and mail, schedule management for drivers and meeting rooms.
- Orders : relationship with suppliers, procurement, reception of goods, stock management, occasional travel and/or site visits.
- Coordination with the various departments of the Embassy.
- Participation in the logistical preparation of events and official visits.
- Monitoring and updating of inventories.
- Participation in specific ad-hoc projects.
- Partnering (as a duo) with the administrative agent in charge of managing protocol affairs.
Required and Expected Skills
- Education
- - Bac +2 to Bac +5 (Associate to Master's degree equivalent) in administration management or equivalent
- Experience
- - 1 or 2 years of work experience in related fields
- - Experience in the public sector or in an international environment is an asset
- Technical Skills
- - Advanced mastery of Excel
- - Good knowledge of office automation tools
- - Knowledge of ministerial applications would be appreciated
- Personal Qualities
- - Great rigor
- - Sense of organization
- - Discretion and respect for confidentiality
- - Analytical mind
- - Sense of public service
- - Ability to manage priorities
- - Autonomy
- - Team spirit
- Languages
- Mastery of French and English, both written and spoken
Working Conditions
Position to be filled by 10th August 2026
Singapore law contract for a fixed term of one year with a probationary period
- Hours : 38 hours 30 minutes per week
- Paid Leave : 24 days/year (calculated pro-rata) + Singapore public holidays
- Health insurance
- Work Visa
- Salary : 4,415 SGD/month
- Financial benefits : 13th month (pro-rata)
- Retirement Fund
Application Requirements
- Curriculum Vitae, without a photograph
- Cover letter
- Copy of passport or national identity card
- Copy of Singaporean residence permit
- Diplomas or language certificates
Additional documents may be requested.