Secretary / Management Assistant (0.5 fte)
Posted Updated
Description
Are you looking for a dynamic, fast-paced, and exciting work environment? Then look no further! We are seeking a skilled Secretary/Management Assistant to join our SPP group and provide support in all administrative and organizational activities.
As the central contact point of the group, you will play a vital role in keeping our team running smoothly and efficiently. You will be the face of the group, answering all inquiries from staff and students with a smile, and welcoming guests and visitors with warmth and hospitality.
You will be managing the agendas of the staff members, processing emails, preparing meeting agendas and taking minutes, creating correspondence and texts, arranging appointments, and supporting business travels. Your excellent communication skills, both in English and Dutch, will come in handy as you keep the group informed and connected.
Your role also includes planning, preparation, and support of group and consortium meetings and social events, keeping the group archive up-to-date, and maintaining the internal and external website. You will be in charge of collecting and processing management information and ensuring the registration of personnel and publications (InSite, Pure, Hora Finita) is current.
If you're ready to take on a challenging and rewarding role in a dynamic environment, apply now and become a key player in our successful SPP group!
The secretary / management assistant will be providing support and assistance to the members of the SPP group in administrative and organizational activities. (S)he will act as the central contact point of the group. English is the day-to-day language.
Among the activities are managing and monitoring the agendas of the staff members; process the received (e)mails and, if necessary, to take actions independently; prepare meeting agendas and take meeting minutes; prepare correspondence / emails and other (scientific) texts mostly in English and Dutch; arranging and organizing internal and external appointments; providing support for planning business travels and process travel permits and expense claims of all group members.
Day-to-day activities will also comprise answering all kinds of questions of staff and students; the receipt of guests and visitors, and if necessary, help to arrange (hotel)accommodation and TU/e administrative procedures; provide practical information and assistance to guests, visitors and staff members.
Furthermore planning, preparation and support of group and consortium meetings and gatherings, as well as social events of the group are part of your work, as well as collect and process management information and maintain the group archive; keep up-to-date of the registration of personnel and publications (Insite, Pure, Hora Finita) and maintain the internal and external website of the group.
As the central contact point of the group, you will play a vital role in keeping our team running smoothly and efficiently. You will be the face of the group, answering all inquiries from staff and students with a smile, and welcoming guests and visitors with warmth and hospitality.
You will be managing the agendas of the staff members, processing emails, preparing meeting agendas and taking minutes, creating correspondence and texts, arranging appointments, and supporting business travels. Your excellent communication skills, both in English and Dutch, will come in handy as you keep the group informed and connected.
Your role also includes planning, preparation, and support of group and consortium meetings and social events, keeping the group archive up-to-date, and maintaining the internal and external website. You will be in charge of collecting and processing management information and ensuring the registration of personnel and publications (InSite, Pure, Hora Finita) is current.
If you're ready to take on a challenging and rewarding role in a dynamic environment, apply now and become a key player in our successful SPP group!
The secretary / management assistant will be providing support and assistance to the members of the SPP group in administrative and organizational activities. (S)he will act as the central contact point of the group. English is the day-to-day language.
Among the activities are managing and monitoring the agendas of the staff members; process the received (e)mails and, if necessary, to take actions independently; prepare meeting agendas and take meeting minutes; prepare correspondence / emails and other (scientific) texts mostly in English and Dutch; arranging and organizing internal and external appointments; providing support for planning business travels and process travel permits and expense claims of all group members.
Day-to-day activities will also comprise answering all kinds of questions of staff and students; the receipt of guests and visitors, and if necessary, help to arrange (hotel)accommodation and TU/e administrative procedures; provide practical information and assistance to guests, visitors and staff members.
Furthermore planning, preparation and support of group and consortium meetings and gatherings, as well as social events of the group are part of your work, as well as collect and process management information and maintain the group archive; keep up-to-date of the registration of personnel and publications (Insite, Pure, Hora Finita) and maintain the internal and external website of the group.