Secretary (OA)

This position is located in the Public Health Nursing department at Gallup Indian Medical Center. The incumbent will provide administrative tasks associated with maintaining and supporting the work performed by the Division of Community Health. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Manages incoming and outgoing correspondence, prepares and edits reports and official documents, tracks controlled correspondence, and ensures accuracy, completeness, and timely distribution of written communications. Prepares reports, forms, presentations, and data summaries; maintains automated tracking systems and program databases; and utilizes office automation software and electronic health and administrative systems to support program operations. Coordinates calendars, appointments, conferences, and meetings for management and staff; arranges meeting logistics, researches relevant background information, and ensures schedules and supporting materials are maintained. Serves as the primary administrative point of contact for staff, visitors, federal agencies, and the public; responds to inquiries regarding departmental operations, policies, and procedures, resolves routine issues, and refers complex matters to appropriate personnel. Performs administrative and operational support functions, including purchasing, expenditure tracking, time and attendance, travel and training documentation, personnel actions, property and fleet management, records tracking, and dissemination of updated administrative guidance.

Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 IHS Selectees whose duties and responsibilities require them to work permanently, temporarily, or occasionally in an IHS healthcare facility must comply with the IHS Employee Immunization Policy related to vaccine-preventable diseases, consistent with recommendations for healthcare workers. Vaccine exemption requests may be available, as outlined in the IHS Employee Immunization Policy and facility guidance. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.