Secretary (OA)

This position is located at Bruce W. Carter VA Medical Center, to Health Administration Service in Miami, FL. The primary purpose for this position is to independently perform clerical and administrative support in an office setting.

Major duties include, but are not limited to: Utilize various office automation equipment and software lo prepare correspondence, documents and reports. Type final format from written material and brief instructions correspondence, narrative and tabulated reports, travel documents, personnel actions in computer terminal. Proofread completed work for accuracy in spelling, grammatical construction, punctuation, and checks to assure presence of necessary enclosures. Keep calendar and schedules appointments and meetings up-to-date. Receive telephone calls and visitors, discreetly screening nature of call in order to determine those that should be referred to the supervisor or can be diverted to other contacts. Primary point of contact for internal and external customers. Remind supervisor of appointments and provides pertinent Information or material as needed in regard to appointments or meetings. Make arrangements for conference/meetings and ensures appropriate Individuals are notified. Provide information, resolves routine administrative issues, and routes inquiries. Assist with travel orders/vouchers; and property accountability. Ensure compliance with VA formatting, policies, and administrative requirements, Maintains office files, forms, and reference materials, updates organizational documents. Make commitments for supervisor's participation in various activities from knowledge of previous commitments and supervisor's interest. Work Schedule: Monday - Friday 8:00am - 4:30pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD043250 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.