Secretary (OA)

The position is located in the Veterans Administration (VA), Veterans health Administration (VHA), Mann-Grandstaff VA Medical Center (VAMC). The incumbent gives clerical support to the Associate Medical Center Director, fiscal, logistics, human resources and voluntary services, as well as to the other direct reports to the Office of the Associate Director as needed.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Duties include but are not limited to the following: Exercises exclusive control over the Associate Medical Center Director's appointments with complete authority or commitments of time. Arranges meetings for the Associate Director and keeps the calendar current. Establishes priorities, sets up, reschedules, or refuses appointments, accepts or declines invitations to meetings, and arranges for representation by a subordinate official when that is desirable. Prepares agendas and types minutes of various committee meetings for which the Associate Medical Center Director is responsible. Maintains current files of all committees the Associate Medical Center Director participates in. For committee meetings which the Associate Medical Center Director is responsible for, ensures the committee structure is being adhered to. Aids and trains committee chairs as needed in compiling and updating charters, committee policies, reporting templates and other committee-specific routine documents as needed. Updates committee action items, tracking them to completion within each committee as needed. Follows up on projects resulting from conferences to ensure that schedules are met and reports progress to managers. Composes correspondence on own initiative, based on a knowledge of superior's views and desires. Assembles correspondence including: memoranda, letters, and other data or correspondence. Composes routine correspondence for signature of the Associate Medical Center Director. Reads and screens all correspondence for the Associate Medical Center Director. Reviews correspondence and documents prepared for signature of or requiring coordination by managers for conformance with regulations, grammar, format, and special policies of the medical center. Receives and carefully scrutinizes incoming and outgoing correspondence. Returns such communications to the originator for correction when not in conformance with known policies or correspondence regulations. Gives advice and instructions to subordinate offices through discussions with author or staff to obtain higher degree of compliance with general medical center policies and correspondence regulations. Maintains suspense on replies/reports to ensure that actions are completed when required. Obtains information required by management from various sources within the VA, requiring a comprehensive knowledge of the VA's complex organizational structure. Collects such information, presenting in its original form or editing and revising as necessary. Sends out union 10-day review, and prepares for tetrad review and signature. Work Schedule: Monday - Friday, 07:30 am to 4:00 pm Compressed/Flexible: Not available Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD703240, PD703250, and PD703260 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary, with intermittent walking, bending, lifting, and carrying supplies which weigh less than 15 pounds. Work requires the use of a keyboard, computer and video display for up to six hours intermittent per day. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.