Secretary (OA)

The incumbent serves at the Secretary for the Office of the Associate Director for Patient Care Services/Nurse Executive, providing comprehensive and executive level administrative, clerical, and technical support to the ADPCS/NE, Deputy ADPCS/NE, and Administrative Officer.

Major Duties: Screens and processes all incoming and outgoing correspondence for accuracy, completeness, formatting, and compliance. Finalizes executive-level documents for ADPCS/NE, Deputy, and AO signature, ensuring tone, clarity, grammar, and accuracy. Constructs and maintains dashboards; consolidates report data from multiple services. Monitors suspense dates for reports and assignments; follows up until completed. Manages Medical Center Policy (MCP) and SOP lifecycle, including routing, review coordination, Union concurrence, signatures, and SharePoint posting. Prepares administrative documents such as ROCs, policy memos, position descriptions, performance standards, procurement requests, agendas, minutes, and briefing materials. Drafts routine administrative correspondence, including Delegations of Authority and compliance memos. Transcribes dictated, handwritten, or recorded material into final form. Compiles data, retrieves historical files, and prepares materials for special projects. Maintains master calendars for ADPCS/NE, Deputy, and AO; schedules/reschedules meetings and prepares required materials. Coordinates committee activities, prepares agendas, records minutes, maintains member lists, and uploads documents to SharePoint. Schedules and coordinates meeting logistics including space, audiovisual needs, attendance, and pending files. Screens calls and visitors; determines urgency, resolves routine issues, provides guidance, or escalates appropriately. Provides staff guidance on administrative procedures, policy locations, formatting standards, and timekeeping rules. Serves as primary timekeeper for multiple T&Ls, processing tours, leave audits, VATAS actions, and resolving discrepancies. Maintains, organizes, and disposes records as Records Liaison Officer; retrieves information accurately and securely. Other duties as assigned. Work Schedule: 8:00am-4:30pm, Monday-Friday Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD740-013730 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.