Secretary (OA)

Come Join Our Team! The Secretary (OA) will assist the Associate Chief of Staff for Research and Development (ACOS/R) and the Administrative Officer (AO) for Research & Development Service, committees, and subsections in performing a variety of clerical and administrative duties and maintaining clear lines of communication to optimize utilization of resources and meet program objectives. This position is located within the Dept of VA, Veterans Health Administration, Salem VA Medical Center.

Duties include but are not limited to: Serves as designated Timekeeper for the R&D Service. Responsible for time and attendance reporting, as directed. Serves as Talent Management System (TMS) Administrator, ensuring compliance with the training requirements for all Research VA staff, WOC/IPAs, and Committee members. Serves as Primary ADPAC (Automated Data Processing Application Coordinator) for the R&D Service. Assures that VISTA key menus are accurate and appropriate for each employee by completing annual report. Manages individual calendars for ACOS/R&D and AO. Manages Administrative Team Leave Calendar for the R&D Administrative Staff. Submits work orders, space requests, IT requests etc., for Research Service and other research personnel, as applicable. Works with IRB, SRS, and R&D Committee Coordinators to maintain regulatory committee rosters and appointment letters. Assists AO with initial preparation and execution of ongoing HR documentation, including but not limited to: Performance Evaluations, Competencies preparation and records; Research WOC/IPAs initiations/submissions/modifications/extensions/and routing for signatures. Oversees access, scheduling, and upkeep in common areas within the Research Service Space. Includes determining and ordering keys needed, cores that need to be changed, tracking of keys signed in and out and which key numbers open which doors. Ensures Keystone Database is updated with all key transactions. Back-up Records Liaison for the R&D Service. Ensuring all research records (hard copy and electronic) are kept within the Records Control Schedule. Work Schedule: Monday - Friday, 7:45am-4:30pm or 8:00am-4:30pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD022660 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Physical Requirements: The work requires long periods of time working and keyboarding at a computer workstation. It may involve some walking, standing, bending, or carrying of light items.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A full pre-placement physical examination is not required. A pre-placement physical evaluation is required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.