SECRETARY (OFFICE AUTOMATION)

Click on "Learn more about this agency" button below for IMPORTANT additional information. The primary purpose of this position is: To serve as the principal office assistant performing various administrative and clerical duties in support of the Air Force Technical Applications Center (AFTAC) Executive Director of Systems Development (an SES). Performs office automation support using multiple automated programs and software, such as databases, spreadsheets, and graphics.

DUTY 1: Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. DUTY 2: Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally. DUTY 3: Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and it's programs and operations, determines appropriate action. DUTY 4: Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences. DUTY 5: Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.