Secretary (Office Automation)

About the Position: Department of War Education Activity Europe South District operates 16 schools in 4 countries across 2 time zones. There are nearly 900,000 military connected children of all ages worldwide, of which more than 5,000 are enrolled in Europe South District schools and served by thousands of teachers and educational aides. Federal employees in Vicenza, Italy are currently entitled to receive a 20% Post Allowance (COLA) in addition to the base salary (rate subject to change)

Review outgoing correspondence for technical accuracy. (Format, grammar, accuracy, conformance to office policy, completeness, coherence and consistency. Etc.). Use automated software to develop correspondence.

Manage office communication by composing letters, inter-office memos, and/or faxes. Manage incoming correspondence for proper distribution.

Coordinate meetings or briefings to ensure all participants are provided the agenda, background material, or other necessary information.

Processes timecards, personnel/position actions for all assigned staff and manage office calendars/schedules.

Receive callers or visitors to direct inquiries to staff members.

Provide information and guidance on school procedures, reports, and requirements, as well as school programs, polices, procedures, and activities.

Maintain suspense records on correspondence and follow up to ensure timely response.