Secretary (Office Automation)

The position is located within the Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), at the Salem VA Medical Center in the Executive Office of the Associate Director. Serving as part of the Medical Center's Executive Leadership Team administrative support staff, the position provides high-level executive administrative and secretarial support directly to the Associate Director.

Major duties include but are not limited to: Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices Maintains a calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis Receives and processes all correspondence and documents transmitted through the Executive Office for review, approval and signature Prepares responses on routine correspondence, including memoranda, reports, etc. (written and electronic) on own initiative Makes appointments; cancels and accepts invitations; and checks requirements for engagements Tracks Medical Center memoranda timeliness and reviews incoming memoranda for quad review to ensure proper format and inclusion of necessary information Ensures correspondence conforms to regulations and special policies of the Medical Center Plans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the supervisor Assumes responsibility for ensuring requests for action or information from the Executive Office are made known to the responsible personnel in the absence of the supervisor Serves as liaison between the management staff and supervisor by providing accurate, timely information and advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instruction for the VAMC Establishes Executive Office secretarial policies and procedures and provides guidance for medical center clerical staff Serves as the timekeeper for assigned groups Work Schedule: Monday-Friday, 7:45am - 4:30pm Telework: Not authorized Virtual: This is not a virtual position. Position Description/PD#: Secretary (Office Automation)/PD022120 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): : Not authorized PCS Appraised Value Offer (AVO): : Not authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required but a physical evaluation is required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.