Secretary

Secretary

High School assignment

220 days

Job Duties

• EMIS Management as needed for student records and coursework, in coordination with the EMIS coordinator and Executive Secretary
• Answer telephones in counseling and main office areas as needed/ assigned
• Serve as secretary to the high school counselors for all assigned duties, which may be updated as needed and discussed
• Clerical duties such as filing, labeling, copying, supply management and ordering, and other tasks as assigned by counseling office staff or administrators
• Coordinate and complete EHOVE communications and student record updates
• Complete all transcript requests from students and agencies, in accordance with FERPA regulations
• Assist with student testing schedules and administration coordination
• Reserve rooms/ facilities for specific student needs and counseling office events
• Update student files as needed
• Schedule visits from college, military, community, or career representatives and communicate visit details to students
• Coordinates grade submissions from teachers and finalizes midterm/ quarter/ semester/ and final grades
• Run and provide assessment, grade, and various reports in the management system as requested by counselors, teachers, and administration.
• Local Scholarship communication with donors, students, and families in cooperation with Executive Secretary
• Collection, organization, and preparation of student submitted materials for local and outside scholarships in cooperation with Executive Secretaries
• Complete tasks related to organization, coordination, invitations, as related to Scholarship Night in cooperation with Executive Secretaries
• Communicate with EHOVE students, PHS students, staff, families, and community members for announcements or other information as needed
• Record and file Community Service Forms and CCP Intent Forms
• Coordinate with athletic office to receive final rosters each season, and confirm when students have completed their PE Waiver by adding it to their transcript
• Assist to serve alumni requests for documents, transcripts, and employment verifications in coordination with the main office