Secretary
Summary
Administrative role focused on document scanning, filing, and office support for a nonprofit serving individuals with developmental disabilities in California.
POSITION TITLE: Secretary (Scanning Clerk)
DEPARTMENT: Support Services
SALARY RANGE (Non-Bilingual): $1,979.57 - $2,924.72 Biweekly, $51,468.82 - $76,042.72 Annually
New hires with no prior Regional Center work experience will start at the very beginning of the salary scale.
The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services. RCEB provides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties.
RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.
In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice – with family members, with friends, or with their spouse / significant other. They engage in activities of their choice – work, volunteering, education, training, or leisure. They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.
Responsibilities:
- Produce digital copies of documents for retention purposes.
- Prepare records for scanning.
- Record technical, item, and structural metadata.
- Organize scanned documents on various local, network and storage devices.
- Type letters.
- File electronic and paper documents.
- Data entry.
- Phone coverage.
- Order supplies.
- Use and trouble shoot office equipment: copier, fax machine, postal machine, scanner.
- Maintain confidentiality and adhere to HIPAA regulations.
- Provide administrative support to Case Managers as required.
- Perform other related duties as needed.
Qualifications:
- High school graduate or GED equivalent.
- Ability to bend down to pull charts from filing cabinets.
- Display willingness to acquire new skills.
- Accuracy and attention to detail a must.
- Must meet productivity and accuracy standards.
- 1 year office experience.
- Type 40 wpm.
- Experience in trouble shooting office equipment: copier, fax machine, postal machine, and scanner (preferred).
- Ability to lift 40 lbs.
- Ability to work effectively with supervision and as a part of a team.
- Ability to operate a computer and scanner.
- Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint preferred.
- Ability to understand and follow oral and written directions.
- Demonstrate cultural awareness and sensitivity and an ability to work effectively with culturally diverse populations.
Benefits:
At the Regional Center of the Easy Bay, we offer a full spectrum of competitive benefits including:
- 3 weeks paid vacation + 12 sick days
- 13 paid holidays + 3 floating holidays
- Multiple options for medical care (including Kaiser at 100% employer paid for employee)
- Dental and vision plans
- CalPERs Retirement (pension)
- Student Loan Forgiveness*
- Flex schedule, if applicable
- Work at Home schedules, if applicable
- Employee Assistance Program, including mental health care
*The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments.
Regional Center of the East Bay (RCEB) does not discriminate against job applicants on account of race, color, creed or religion, national origin including language use restrictions, sex, gender, gender identity or expression, age, sexual orientation, marital status, physical or mental disability, medical condition or HIV/AIDS status, political affiliation, military or veteran status, genetic characteristics, or ancestry.
As published by greenhouse
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter
- Preferred First Name optional
- Home Address:
- How did you hear about RCEB and our current job opening?
- On what date would you be available for work?
- If hired, can you present evidence of your U.S. citizenship or proof of your legal right to live and work in this country? choose one
- Are you at least 18 years old? choose one
- Have you ever applied to or worked for RCEB before?
- Do you own or have unlimited access to an automobile? choose one
- Do you have a valid driver’s license and applicable car insurance? choose one
- High School Name and Location of School: written answer
- Did you graduate with your diploma? choose one
- College/University Name and Location of School: written answer
- Did you graduate from undergrad? choose one
- Bachelors Degree Type (specify field of study) written answer
- Graduate School Name and Location of School: written answer · optional
- Did you complete your degree? choose one · optional
- Masters Degree Type (specify field of study) written answer · optional
- Describe any specialized training, research work, skills, etc. that you feel will be helpful to us in considering your application: written answer · optional
- Indicate any foreign language(s) you speak written answer · optional
- Do you have a membership in any professional or civic organization? optional
- Name of License/Certification (if applicable to job) optional
- License/Certification Issuing State: optional
- Has your license/certification ever been revoked or suspended? written answer · optional
- Employer #1: Name of Most Recent Employer
- Employer #1: Your Position and Duties written answer
- Employer #1: Dates of Employment (from MM/YY-MM/YY)
- Employer #1: Reason for Leaving
- Employer # 2: Name of Employer
- Employer # 2: Your Position and Duties written answer
- Employer # 2: Dates of Employment (from MM/YY-MM/YY)
- Employer #2: Reason for Leaving
- Employer #3: Name of Employer
- Employer #3: Your Position and Duties written answer
- Employer #3: Dates of Employment (from MM/YY-MM/YY)
- Employer #3: Reason for Leaving
- Employer #4: Name of Employer
- Employer #4: Your Position and Duties written answer
- Employer #4: Dates of Employment (from MM/YY-MM/YY)
- Employer #4: Reason for Leaving
- PLEASE READ AND TYPE YOUR FULL NAME BELOW: I hereby certify that I have not knowingly withheld any information that might adversely affect my chances for employment and that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant, have personally completed this application. I understand that any omission or misstatement of material fact on this application, on any document used to secure employment, or in any interview may lead to rejection of this application or to immediate discharge if I am employed, regardless of the time elapsed before discovery. I hereby authorize Regional Center of the East Bay to thoroughly investigate my references, work record, education and other matters related to my suitability for employment and, further, authorize my former employers to disclose to the company any and all letters, reports and other information related to my work records, without giving me prior notice of such disclosure. In addition, I hereby release the Regional Center of the East Bay, my former employers, and all other persons, corporations, partnerships and associations from any and all claims, demands or liabilities arising out of or in any way related to such investigation or disclosure. I understand that nothing contained in the application or conveyed during any interview which may be granted is intended to create an employment contract between me and the Regional Center of the East Bay. In addition, I understand and agree that if I am employed, my employment is for no definite or determinable period and may be terminated at any time at the option of either myself or the Regional Center of the East Bay, and that no promises or representations contrary to the foregoing are binding on the Regional Center of the East Bay unless made in writing and signed by me and by the Regional Center of the East Bay’s Executive Director.
- Date: