Secretary, SBA/Finance

Job Title: Secretary, SBA/Finance (High School)

Pay Program: Support Staff, Non-Exempt

Pay Range: Range 12 ($23.54 - $26.17)

Work Year: 10 months

Reports to: Building Administrator

Direct Reports: This position has no supervisory responsibilities.

Summary

Operating under the supervision of the Building Administrator, this position provides financial and accounting support for school operations by maintaining Student Body Activity (SBA) and instructional fund accounts in accordance with District procedures. The SBA/Finance Secretary processes deposits, accounts payable transactions, procurement card activity, and student fees while preparing required financial reports and monitoring budget expenditures and supports purchasing processes and provides backup front office assistance to help ensure accurate fiscal management and efficient school operations.

Essential Responsibilities - To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of responsibility, percent of time and work year may vary based on department or building assignment.

Education and Experience

Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District.

• High school diploma or equivalent required
• Minimum 2 years of experience in a bookkeeping and/or an accounting position
• Prior school environment experience preferred
• Operating knowledge of student tracking database software required within 90 days of hire

Licenses, Registrations or Certifications

• Criminal background check required for hire
• Valid Colorado driver's license or valid Colorado identification required
• CPR and First Aid certifications within 60 days of hire

Knowledge, Skills and Abilities

• Basic knowledge of office procedures, customer service practices, and general school operations.
• Working knowledge of student attendance procedures and records management practices.
• Strong organizational and time-management skills with the ability to manage multiple tasks and interruptions.
• Basic problem-solving skills and attention to detail.
• Ability to prioritize tasks and adapt to changing demands in a fast-paced school environment.
• Ability to learn and apply District policies, procedures, and technology systems.
• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities.
• Clear and effective written and verbal communication skills.
• Strong customer service skills, with the ability to provide support in a professional and approachable manner.
• Commitment to handling sensitive and confidential information with the highest ethical standards.
• Strong interpersonal skills to collaborate with staff and various stakeholders.
• Ability to lead, communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with office software such as word processing, spreadsheets, and email.
• Operating knowledge of student information and scheduling software, parent communication software, and the automated calling system within 3 months of hire.

Salary & Benefits:
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Information regarding D51 Benefits can be found here: