Secretary

This position serves as secretary to the Chief, Facilities Management Services(FM) within the Harry S. Truman Memorial Veterans Hospital. The secretary is responsible for providing a variety of day-to-day administrative and clerical support activities in a manner that facilitates effective and efficient attainment of FM goals, objectives, and responsibilities.

Duties include, but may not be limited to the following: Screens and responds to telephone calls, visitors, and information requests while providing guidance consistent with Facilities Management (FM) policies Reviews and edits outgoing correspondence for clarity, grammar, accuracy, formatting, and policy compliance Manages calendars, schedules appointments, coordinates travel and conferences, and records/distributes meeting minutes Monitors personnel actions, coordinates with Human Resources, and tracks performance appraisals, evaluations, and due dates Processes employee clearances for resignations or transfers and prepares Resource Management Council (RMC) proposals Establishes and maintains filing systems, manuals, and background materials to ensure compliance with VA regulations and timely completion of FM reports Coordinates office supplies, equipment, reproduction, and medical media requests by assessing departmental needs and supporting ongoing operations Attends committee meetings, records and distributes minutes, tracks, follow-up action items, and ensures assigned tasks are completed Serves as the designated electronic timecard keeper by maintaining accurate timekeeping records and assisting staff with timekeeping questions and issues Work Schedule: Monday - Friday, 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD104460 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.