SENIOR ACCOUNTANT

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). The Senior Accountant supports accounting operations, payroll and benefits accounting, grant and restricted-fund accounting, month-end closing, financial reporting, and dashboard development. The position is on the Finance Team, reports to the Director or Finance and does not supervise staff.

Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate's cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is “A Home for Miami, an Inspiration for All.”

Essential Functions

• Maintain accurate accounting records by reviewing coding, reconciling, and recording transactions by department, project, funding source, restriction, and reporting period.
• Support monthly and year-end close activities, including preparation of journal entries, account reconciliations, supporting schedules, and resolution of outstanding or unreconciled items.
• Perform payroll and benefits accounting, including payroll liability reconciliations, benefit allocations, leave conversion and accrual schedules, grant-funded payroll allocations, and related compliance support.
• Support grant, restricted-fund, and capital-project accounting, including tracking eligible costs, reimbursements, drawdowns, receivables, match requirements, revenue recognition, funding balances, and supporting documentation.
• Prepare and maintain audit and compliance schedules, including auditor reconciliations, sales-tax and other recurring regulatory support, financial documentation, and supporting records for significant donations and contributions, including transactions above established review thresholds.
• Prepare recurring financial and operational reports covering payroll, grants, receivables, payables, cash, account balances, and other financial activity; identify and communicate aging items, variances, funding concerns, and items requiring follow-up.
• Assist in the development and maintenance of Finance dashboards and reporting tools, including Power BI and Excel-based reports used for financial reporting, budget monitoring, grant and capital-project analysis, and management decision support.
• Assist in the reconciliation of dashboards and management reports to NetSuite and other approved source systems, investigate data-quality issues and mapping differences, and maintain clear source-to-report documentation and reporting logic.
• Maintain accounting procedures, reconciliation schedules, close checklists, and documentation standards, while identifying opportunities to reduce manual work, improve controls, and streamline recurring Finance processes.
• Provide cross-training and backup support for accounting, reporting, audit, grant, payroll, and other Finance Department priorities as needed.

This job description is not designed to be comprehensive; duties, responsibilities and activities may change at any time with or without notice.