Senior Accounting & Payroll Manager

About Company:

Location: San Francisco, CA
Employment Type: Full-Time
Salary Range: $100,000–$130,000 annually
Reports To: Chief Financial Officer (CFO)

Position Summary

ProGuard Security Services, Inc. is seeking an experienced, hands-on Senior Accounting & Payroll Manager to oversee daily accounting operations, financial reporting, and weekly payroll processing for approximately 900 employees.

The ideal candidate will have strong technical accounting skills, extensive California payroll experience, and the ability to independently manage financial reporting and payroll functions in a fast-paced, labor-intensive environment.

This position reports directly to the CFO and works closely with Operations, Human Resources, and the accounting team.

This position will be stationed at our headquarters in San Francisco, CA.

Key Responsibilities

Accounting & Financial Reporting

• Manage day-to-day accounting operations and maintain the general ledger.
• Independently manage monthly, quarterly, and year-end closing processes.
• Prepare monthly financial statements, including balance sheets, income statements, and cash flow reports.
• Prepare and review journal entries, accruals, and account reconciliations.
• Perform bank, credit card, and balance sheet reconciliations.
• Oversee accounts payable and accounts receivable activities.
• Monitor financial transactions and ensure accurate recording and reporting.
• Assist with budgeting, forecasting, and cash flow analysis.
• Support financial audits, insurance audits, and tax compliance.
• Prepare financial schedules and management reports for CFO review.
• Identify opportunities to improve accounting processes and internal controls.

Payroll Management

• Independently manage and process weekly payroll for approximately 800 employees.
• Review timekeeping records, payroll adjustments, deductions, and employee compensation.
• Ensure compliance with federal, California, and applicable local wage and hour regulations.
• Administer union and non-union payroll requirements in accordance with collective bargaining agreements.
• Manage vacation, PTO, and sick leave accruals, including applicable union vacation cash-out provisions.
• Reconcile payroll registers, payroll liabilities, payroll taxes, and general ledger postings.
• Coordinate employee benefits deductions, garnishments, and payroll adjustments.
• Support payroll tax reporting, W-2 preparation, and year-end reconciliation.
• Resolve payroll discrepancies and coordinate with HR and Operations.
• Maintain accurate payroll documentation and internal controls.

Compliance & Systems

• Ensure compliance with applicable accounting standards and payroll regulations.
• Maintain accurate documentation for financial, payroll, and regulatory audits.
• Support workers' compensation reporting and annual insurance audits.
• Assist with ACA reporting and California pay data reporting.
• Participate in accounting and payroll system implementations and process improvements.
• Develop and maintain accounting and payroll procedures.
• Coordinate with external accountants, auditors, and service providers.

Qualifications

Required

• Minimum 5–7 years of progressive accounting experience.
• Strong experience managing payroll for a large, multi-location workforce.
• Demonstrated experience independently preparing financial statements and managing month-end closing.
• Thorough understanding of general ledger accounting, accruals, and financial reconciliations.
• Strong knowledge of California payroll regulations and wage and hour requirements.
• Advanced Microsoft Excel skills.
• Excellent organizational, analytical, and problem-solving abilities.
• Ability to work independently, manage competing priorities, and meet strict deadlines.
• Strong attention to detail and commitment to confidentiality.

Preferred

• Bachelor's degree in Accounting, Finance, or related field.
• Experience with union payroll and collective bargaining agreements.
• Experience in staffing, or other labor-intensive industries.
• Experience with QuickBooks, ADP, Belfry, or comparable accounting and payroll platforms.
• Experience with accounting and payroll system conversions.
• Familiarity with California workers' compensation audits, ACA reporting, and payroll compliance.

About ProGuard Security Services

ProGuard Security Services, Inc. provides professional security officer services throughout the San Francisco Bay Area. We are committed to operational excellence, financial integrity, and delivering high-quality service to our clients.

We are seeking a dependable, experienced accounting professional who can take ownership of daily accounting and payroll responsibilities while supporting the company's continued growth.

Join ProGuard Security Services – A Leader in Security Excellence

At ProGuard Security Services, we’re more than a security company — we’re a team committed to professionalism, accountability, and growth. As a premier provider of security solutions across California, we deliver high-quality service through strong leadership, advanced technology, and exceptional people.

Our success is built on four key pillars — People, Training, Processes, and Technology (PTPT). We invest in our officers through comprehensive training, clear communication, and ongoing support to ensure every team member is confident, capable, and prepared to succeed.

We value our connection to the local communities we serve and offer meaningful career opportunities with real potential for advancement. Whether you’re an experienced professional or starting your security career, ProGuard provides the structure, resources, and teamwork to help you thrive.

ProGuard Security Services – Excellence in People, Training, Processes, and Technology.