Senior Accounts Executive
Summary
Manages accounts payable and receivable for a logistics company, handling invoices, payments, reconciliations, and financial reporting for inter-company and external agents.
Roles &Responsibilities:
AR
- AR receipt entry for payment received from Inter-companies/ oversea agents via GIRO/ Telegraphic Transfer.
- Generate monthly SOA for inter-companies and foreign agents.
- Reconcile Inter-companies/foreign agents' SOA and confirmation of monthly net balance.
- Monitor and send email reminders to inter-companies/ oversea agents' overdue accounts.
AP
- AP data entry for cash term vendors' invoices.
- AP data entry for GIRO/ Inter-Bank Transfer and Petty Cash.
- Maintain monthly staff reimbursement summary and accounting entry also process e-payment for staff claims.
- Ensure all payment requisitions generated by the operations office are completely and accurately posted to the accounting system.
- Prepare e-payment in foreign currency via TT to inter-companies, foreign agents and others.
Others
- Perform monthly bank reconciliation.
- Prepare quarterly GST submission to authoriser for approval.
- Prepare AR & AP aging summary for monthly financial report submission.
- Monthly report to HQ in Japan for cash and bank balance.
- Prepare elimination data(AR/AP/revenue/cost figures) for Quarterly consolidated account submission to HQ in stravis system and gradually take over stravis reports.
- Prepare cash term e-payment once receive email instruction from ocean/ air department including air operations sundries payment.
- Responding to questionnaires from HQ's auditor (J-SOX Compliance) and attend internal meetings with QA when required.
- Prepare audit schedules.
- Support and liaise with external auditors during interim and final annual audit.
- Assist Accounts Manager to prepare half yearly accounts submission to head office and quarterly consolidated accounts submission.
- Assist in Accounts department from time-to-time requirement.
- Prepare financial statement for AGM.
- Liaise with external secretarial agent for preparation of financial statement for AGM and Board Resolution documents.
- On-line submission of statistics data to Department of Statistics Singapore.
- Quarterly GST Filing.
- Prepare monthly lease assets and liability schedule.
- Filing and records keeping in accordance with IRAS compliance.
- Any ad-hoc duties as assigned.