Senior Accounts Payable & Receivable Officer
Posted Updated
Our client is an established energy solutions and engineering provider delivering turnkey services across global infrastructure projects. Operating across multiple countries, they design and execute technical solutions for complex energy and offshore operations.
They are now seeking to hire a Senior Accounts Payable / Receivable Officer to take end-to-end ownership of accounts payable while supporting debtor management and financial operations. This role ensures accurate transaction processing, seamless vendor coordination, and reliable ledger maintenance across project-based activities.
Job Responsibilities
Accounts Payable & Expense Management
- Match invoices and process end-to-end accounts payable in the ERP system from purchase order through to payment preparation
- Process staff expense claims efficiently and in line with corporate guidelines
- Prepare weekly supplier EFT payment batches and maintain accurate records
- Conduct regular supplier account reconciliations and assist with customer and supplier master data setup
- Identify accounts payable errors and actively propose process improvements
Accounts Receivable & Debtor Management
- Raise and process customer invoices in strict accordance with contracts and purchase orders
- Monitor and manage the debtors ledger while carrying out regular customer collection activities
- Prepare aged receivables reports and allocate incoming customer receipts
- Reconcile customer accounts and resolve invoice queries or payment disputes promptly
Financial Reporting & General Ledger Support
- Complete bank reconciliations and support month-end financial processing
- Prepare and post general ledger journals where required
- Assist the finance team with year-end processes and external audit preparation
- Maintain proactive financial liaison across internal project teams suppliers and customers
Requirements
- Minimum 7 years of accounts payable experience within a corporate environment
- Background in an engineering or project-based industry setting
- Proven capability in preparing and posting journal entries into a general ledger
- Advanced proficiency in enterprise resource planning ERP software such as IFS Oracle NetSuite or SAP
- Strong attention to detail with demonstrated ability to spot errors and support cost-saving initiatives
- Professional composure under pressure, commitment to confidentiality, and alignment with HSE principles
Nice-to-Have Skills
- Prior working experience handling accounts receivable functions and credit control
- Practical hands-on experience using IFS software
- Background in process mapping and administrative workflow optimization
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Standard Time business hours)
- Full-time job
- HMO (STAFF only)
- Annual leave
- 13-month pay
- With Government mandated benefits
Skills
As published by workable · 28 questions · 3 written answers
Basics
First name, Last name, Email, Headline, Phone, Address, Summary, Resume, Cover letter
Short answers (6)
- If you are shortlisted, we would like to contact you on Google Chat or MS Teams. Please provide your email ID ("MS Teams - sample@email.com")
- Please provide a link to your LinkedIn profile account.
- Please upload a 1-2 minute VIDEO recording summarising your work experiences. You can use any platform you prefer. Once recorded, upload your video to your preferred drive and share the link here. Ensure the link is accessible to anyone with the link. Record in your working area, ensure a quiet environment and maintain a professional appearance. Note that this is MANDATORY, and we cannot proceed with your application without it.
- Do you currently have any full-time, part-time, or side commitments? If yes, how much notice do you need to render, and how soon would you be able to start and fully commit to this role?
- Will you require maternity/paternity leave within the next 12 months? If not, then do you have any prior planned leaves? Please specify.
- What is your current internet service provider, and what alternative or back-up internet connection do you have in place?
Pick from a list (16)
- We’re seeking someone who can dedicate themselves fully to the role. Please apply only if you are not currently employed in another full-time position or can transition out of it before starting. Can you confirm that you’ll be available to start this role without any conflicting commitments, including part-time, full-time, or freelance work?
- Please note that as a requirement, we will implement a Time Tracker system. Its purpose is to ensure transparency for our clients, indicating our active involvement in our tasks, and to maintain an accurate record of daily working hours. Could you please confirm your willingness to use this system?
- If you are hired by us, you will be engaged under a Philippines Employment Model contract, which means your government-mandated benefits will be fully covered and seamlessly managed on your behalf. Would you be comfortable with this arrangement?
- Do you have an experience working in a Senior Accounts Payable role?
- Do you have experience working within an engineering or project-based industry environment?
- Do you have experience managing end-to-end accounts payable from purchase order through to payment preparation?
- Do you have experience preparing and posting journal entries?
- Do you have experience carrying out bank and supplier account reconciliations?
- Do you have experience managing accounts receivable functions and customer collections?
- Do you have high-level experience using ERP systems such as IFS Oracle NetSuite or SAP?
- Do you have experience preparing weekly EFT payment batches?
- Do you have experience supporting month-end processing and audit preparation?
- How many monitor/s do you have available?
- I hereby authorise VirtualStaff365 to contact my previous employers, supervisors, and references for the purpose of verifying my employment history and qualifications. I consent to the collection and processing of my personal data in accordance with the Philippines’ Data Privacy Act of 2012 (Republic Act No. 10173).
- Please note that an active NBI clearance is required before we can process your application. Candidates without an active NBI clearance will not be considered until they obtain one. Do you understand and agree to this requirement?
- Do you currently have an active NBI clearance?
Written answers (3)
- In 100 words, please tell us about those experiences you had that is related to this role.
- Please provide two direct report reference contacts (Name and Mobile No./Email add)
- If Only Applicable: If you selected "HIT", please briefly state the reason for the HIT (if known), and how many working days you were advised it would take to process. Write N/A if not applicable.
Attachments (3)
- Please attach a screenshot of your PC/Laptop specs.
- Please upload a screenshot of your internet speed test result using this link: https://fiber.google.com/speedtest/. STEPS: (1) Use Google Chrome browser (2) go to https://fiber.google.com/speedtest/ (3) Change the server to any Melbourne/Sydney provider (4) run the speed test (5) take a screenshot.
- Please upload a digital copy of your valid NBI Clearance. We also accept a screenshot of your NBI appointment or a valid Police Clearance as an alternative.