Senior Accounts Payable Specialist

Summary of Duties: Under limited supervision of the Accounting Manager and following established guidelines, the Senior Accounts Payable Specialist takes a leading role in the accurate review/processing and timely payment of invoices, and posting of invoices, check requests, and other approved bills by the Accounts Payable division.

Essential Duties and Responsibilities:

• Review invoices for proper purchase order and contract liquidation.
• Audit invoices and check requests for compliance with company's purchasing and approval policies.
• Review and post invoices, check requests and personal expense reimbursements.
• Review batches for accurate selection of vendors, G/L account numbers and invoice amounts (for multiple departments and companies).
• Process, print and distribute A/P checks.
• Review and reconcile vendor statements.
• Process check voids weekly as needed.
• Maintain accurate, up-to-date vendor files including monitoring W-9’s.
• Maintain excellent communication with vendors and employees.
• Respond to inquiries from employees, management and vendors on accounts payable issues; conduct research to resolve problems.
• Maintain accurate and organized records.
• Provide escheatable information for annual reporting.
• Assist in developing and implementing accounts payable process improvements.
• Monitor company invoice e-mail.
• Match credit card statement charges with receipts turned in for payment processing.
• Perform special projects and analysis as required.

• Performs other duties as assigned.

Supervisory Responsibilities: This job has no supervisory responsibilities.