Senior Admin Executive (Renovation and Facility Support - Finance & Facilities Management Department)

Open 17d

Facilities Operation (Maintenance & Facility Support)

Respond promptly to maintenance requests, troubleshoot issues and coordinate corrective works
Maintain clear communication with centre staff and provide updates on maintenance progress and timelines
Support workplace safety and ensure compliance with organisational policies and regulatory requirements
Conduct scheduled walkthroughs and regular preventive maintenance
Lead and drive continuous improvement initiatives to enhance maintenance processes and improve operational efficiency across the centres

Facilities Operation (Renovation)

Project Planning and Initiation
Develop structured renovation project plan based on funder guidelines and centres’ needs (scopes, timelines, budgets, and specifications)
Prepare and evaluate procurement documents including Invitation to Quote/Tender proposals, review quotation and recommend vendor selection in line with procurement requirements
Liaise with funder and other bodies to secure project and funding approval
Project Coordination and Execution
Supervise renovation works and ensure work is carried out in accordance with approved plans, specifications, and safety requirements
Coordinate with consultants, contractors, centre staff and other stakeholders to ensure timely project completion with minimal disruptions to operations
Compliance and Documentation
Ensure all works comply with BCA, SCDF, MOH, and other regulatory standards
Maintain full project documentation for audit trail
Prepare reports to update internal management and MOH on project progress and fund utilisation
Post-Project and Handover
Conduct joint inspections and ensure defects are rectified
Facilitate project handover

Requirements:

Degree or Diploma Holder in Building, Project Management, Facilities Management, Engineering or a related field
Minimum 3 years of experience in maintenance, facilities support and project management
Experience in government-funded project documentation or reporting is advantageous
Hands-on, proactive and able to manage multiple projects simultaneously and independently
Good interpersonal and communication skills to manage internal and external stakeholders

If you are interested to join us, please apply via Fei Yue Career Portal: https://careers.fycs.org/

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.

See also