Senior Admin Manager / Admin Assistant Manager

1. Senior Admin Manager

Position Overview

The Senior Admin Manager will lead the overall administrative function of the Oman entity. This role requires an experienced and systematic leader who can manage an administrative team, establish and improve procedures, and oversee the entity’s administrative and financial controls.

Key Responsibilities

• Lead the administrative team, including work planning, task allocation, performance monitoring, and staff development.

• Establish, implement, and continuously improve SOPs, policies, workflows, and internal controls.

• Oversee office and facility management, employee support, travel, accommodation, transportation, fleet, document control, and vendor coordination.

• Manage cash planning and administrative financial controls, including budgets, cash-flow forecasting, payment schedules, expenditure tracking, and management reporting.

• Provide administrative support to project execution, tender and bid teams, operations management, and headquarters executives.

• Ensure reports, business correspondence, and administrative documents are accurate and professionally prepared in English.

Candidate Requirements

• Minimum 10 years of overall administrative experience, including at least 3 years of GCC experience.

• Bachelor’s degree from a three-year university or higher; a master’s degree is an advantage.

• Experience leading an administrative team of 5–10 employees or more is strongly preferred.

• Administrative experience in EPC, construction, engineering, or the petrochemical industry is preferred.

• Strong leadership, planning, analytical, and process-improvement skills.

• Proven ability to establish and implement SOPs and administrative systems.

• Advanced English proficiency, including professional speaking, writing, reporting, and handling complex business, contract, and accounting documents.

• Strong MS Office knowledge, particularly Excel.

• Applicants must mention the exact university name and field of study in their CV.

2. Assistant Manager – Administration & Accounts

Position Overview

The Assistant Manager – Administration & Accounts will support the Senior Admin Manager and coordinate day-to-day administrative and accounting operations. The role requires a proactive, analytical, and detail-oriented professional who can maintain accurate administrative and financial records, support effective procedures, and manage office and accounting activities.

Key Responsibilities

• Support the Senior Admin Manager in coordinating and monitoring the administrative team’s daily work.

• Develop, document, implement, and maintain SOPs, forms, checklists, and administrative workflows.

• Coordinate office services, facilities, employee support, travel, accommodation, transportation, fleet, records, and vendors.

• Maintain accounting records and supporting documents, including accounts payable and receivable.

• Review invoices and payment documents, prepare payment vouchers, and maintain cash and payment records.

• Prepare bank reconciliations and periodic accounting reports, and support month-end closing.

• Assist with budget tracking, cash-flow monitoring, payroll records, VAT documentation, and audits.

• Coordinate administrative and accounting matters with management, headquarters, project teams, and external parties.

• Use accounting software such as Tally and MS Excel to maintain accurate financial data.

Candidate Requirements

• Minimum 5 years of relevant administrative and accounting experience, including at least 3 years of GCC experience.

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration, or a related field; a master’s degree is an advantage.

• Experience in EPC, construction, engineering, or the petrochemical industry is an advantage.

• Practical experience in accounts payable and receivable, bank reconciliation, financial reporting, budgeting, and cash management.

• Strong numerical ability and accurate financial analysis skills.

• Excellent attention to detail when handling figures, reports, and supporting documents.

• Analytical and process-oriented thinking, with the ability to learn new tasks and establish procedures.

• Advanced English proficiency for speaking, correspondence, reporting, and handling business, contract, and accounting documents.

• Strong MS Office knowledge, particularly Excel. Experience with accounting software such as Tally is required.

• Applicants must mention the exact university name and field of study in their CV.

· Salary - Competitive and negotiable based on experience and capabilities

· Meals, Accommodation & Transportation - Provided

· Medical Insurance - Basic medical insurance provided

· Working Days - 5 or 6 days per week

· Working Hours - 8–10 hours per day, excluding meal breaks

· Annual Leave Airfare - One round-trip air ticket per year for annual leave, subject to the employment contract