Senior Administrative Assistant

What are your contributions to the team?

• Prepare the required documentation for purchase orders through Ariba
• Onboarding of new employees (hire forms, order of IT equipment, etc)
• Answer and return phone calls and book travel arrangements.
• Manage daily activities and determine important matters regarding the incoming information.
• Schedule meetings and prepare necessary material.
• On behalf of the Director and Leaders as appropriate, communicate with senior management and other organizations.
• Prepare and consolidate expense reports, other financial documents and prepare all types of documents (correspondence, reports, memos, etc.) in the required styles and formats.
• Update organizational charts.
• Manage / distribute incoming / outgoing mail.
• Write internal and external correspondence in both French and English.
• Be responsible for activities related to the consolidation and preparation of departmental budgets and for any other special projects.

How to thrive in this role?

• You hod a college degree in office technology or equivalent.
• You have a minimum of eight (8) years of relevant experience.
• You have excellent communication skills both spoken and written in French and English.
• You have excellent knowledge of MS office (Word, Excel, Power Point) Outlook and Lotus Notes.
• You are a team player, known for your dynamism, strong interpersonal relations, judgement and organization skills.
• You have the ability to assess and manage business priorities.