Senior Administrative Assistant
Description
Expertise and Functions:
- Perform administrative and office staff management functions, including scheduling and appointment management (using Microsoft Outlook or equivalent tools), telephone answering and message taking, faxing, copying, word processing and presentation preparation, suspense and task tracking, assisting with timecard record keeping
- Take delivery of mail and couriered packages
- Assist with requesting quotes from vendors
- Assist with organizing and documenting receipts for company credit card vouchers
- Maintain organization of office common areas, break room, and supply room
- Schedule and set up conference room for both company and customer functions – planning/purchasing food and refreshments as needed
- Order day-to-day consumable office supplies as needed
- Assist in development/coordination/scheduling of office sponsored events, such as family days
- Manage facility needs such as waste management, preventative building maintenance, custodial and landscaping needs; handle associated service contracts, and supervise associated contractors
- Allocate office space according to needs; procure any needed office furniture
- Obtain quotes and submit requests for purchases and upgrades for the building
- Track Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed
- Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents, as requested
- Other duties as assigned
Requirements
Education/Training:
- Associate’s Degree in a managerial field required
- Bachelor’s Degree in managerial field preferred
- Educational requirement may be waived with 5 years of experience in addition to requirement below
Experience:
- 5+ years of experience supporting management personnel
- Experience supporting management personnel within the DoD preferred
- Ability to coordinate facility repairs
- High proficiency in Microsoft Office Suite
- Professional appearance and demeanor
- Excellent customer service attitude
- Ability to multi-task, prioritize, and work independently
- Strong written and verbal communication skills
Security:
- Must be a US citizen
- Ability to obtain a security clearance may be required
Physical Requirements:
- Prolonged periods sitting at a desk and use of computer screens
- Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting
- Must be able to lift up to 20 pounds at times
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
Salary:
The projected salary range for this position is $15 -$22/hr. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.
Skills
As published by workable
First name, Last name, Email, Resume, Are you willing to accept travel required for the job you are applying?, Are you aware of any reason that would prevent you from successfully obtaining required clearance? (Clearance requires US citizenship), How did you hear about us?, Were you referred by a KIHOMAC employee? If so, please provide the name of the employee., Provide your expected salary range for this position., I hereby certify that all entries on this application and attachments are true and complete, and I agree and understand that any falsification of information herein, regardless of time of discovery, may cause forfeiture on my part of any employment with KIHOMAC, Inc. I understand that all information on this application and attachments are subject to verification and I consent to criminal history background checks. I also consent that you may contact references, former employers, and educational institutions listed regarding this application. I further authorize KIHOMAC, Inc. to rely upon and use, as it sees fit, any information received from such contacts. Information contained in this application maybe disseminated within KIHOMAC, Inc. and its agent, on a need-to-know basis, for employment consideration., Employment with KIHOMAC, Inc. is at-will. If you are hired, either you or the company may terminate your employment at any time, with or without cause, reason, or notice., In checking this box, I acknowledge that KIHOMAC conducts drug screens as part of their commitment to maintaining a drug free workplace. I understand that refusal to submit to a drug screen or failure to meet the minimum standards set for the screen, may result in no offer of employment, or termination from employment.