Senior Administrative Coordinator II
Summary
Coordinates administrative support for a disaster-resilience research institute, supervising staff and managing schedules, meetings, and records for academic programs and faculty affairs.
Job Title
Senior Administrative Coordinator IIAgency
Texas A&M UniversityDepartment
Institute For A Disaster Resilient TexasProposed Minimum Salary
$43.00 hourlyJob Location
Houston, TexasJob Type
Temporary/Casual Staff (Fixed Term)Job Description
Who We Are
The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. To learn more, visit
What we want
Senior Administrative Coordinator II works under direction and coordinates administrative support for the Institute For A Disaster Resilient Texas to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.
What you need to know
Pay: $43.00 - $48.00 / hourly
Please Note: This position is grant funded; future employment may be contingent upon future funding.
Qualifications
Required Education and Experience
- Bachelor's degree or equivalent combination of education and experience
- Seven years of experience in office administration.
Preferred Qualifications
- Experience as a Senior Administrative Coordinator.
Knowledge, Skills, and Abilities
- Ability to multitask and work cooperatively with others.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
- Strong interpersonal, planning, and organizational skills.
- Excellent verbal and written communication skills.
Responsibilities
Administrative Coordination
- Coordinates administrative support functions.
- Supervises assigned staff and determines work priorities.
- Develops and approves schedules and standards for achieving goals.
- Plans and executes administrative operations.
- Assists in the development of administrative processes and procedures.
- Analyzes internal processes and recommends procedural changes.
- Monitors compliance with policies and procedures.
- Plans and conducts meetings and training programs.
Support to Leadership
- Provides direct support to leadership staff.
- Uses initiative to relieve staff of routine tasks.
- Manages correspondence, calendar, and travel arrangements.
- Coordinates meetings, creates agendas, and takes minutes.
- Prepares presentations and communication materials.
- Serves as secondary coverage for front desk operations as needed.
Academic Program Administration
- Oversees records enrollment and retention for academic programs.
- Serves as an information resource for faculty, staff, and students.
- Assists with tracking and maintaining program expenses.
- Analyzes internal processes for improvements in program support.
Faculty Affairs Support
- Provides administrative support to faculty affairs operations.
- Manages correspondence and schedules meetings for the departmental leadership.
- Monitors compliance with policies and procedures related to faculty.
- Coordinates hiring and promotion processes in collaboration with departments.
Event Coordination
- Plans and oversees college-level events.
- Supports student engagement events and initiatives.
- Assists in the organization of special functions and projects.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.