Senior Analyst, VPC Administrator - Baltimore

About Us

Mercedes-Benz USA, headquartered in Atlanta, GA is one of Fortune's 100 Best Companies to Work For. Mercedes-Benz is USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. Our products and employees reflect this dedication. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Job Overview

The Senior Analyst, VPC Admin supports day-to-day operations at the Vehicle Processing Center (VPC) by owning core administrative processes\: purchase requisitions, invoices submission/payment, timekeeping & PTO coordination, HR support, and facilities budget tracking. This role is a key administrative partner to operations leadership, ensuring accuracy, compliance, and smooth daily function across the site.

Responsibilities

Administrative & Site Coordination (30%)

• Serve as first point of contact for general administrative needs, including office/operational supplies, meeting coordination, visitor management, and document control
• Prepare routine site communications, notices, and daily/weekly reports
• Coordinate badge access control for employees and contractors, including temporary badges, access changes, and compliance checks

Purchase Requisitions, Invoice Processing & Budget Support (40%)

• Create and submit purchase requisitions (PRs), ensuring correct coding, documentation, and approval routing
• Track PRs/POs through the full cycle including receipt and invoice payment to avoid delays or service disruptions
• Partner with AP and Procurement to reconcile discrepancies, resolve blocked invoices, and maintain accurate vendor documentation
• Track the facility budget, including PO commitments, recurring services, and monthly spend against plan
• Prepare monthly facilities budget summaries and provide regular updates to site management, highlighting trends, variances, and forecasts
• Support month-, quarter-, and year-end accruals by compiling open commitments and expected invoices amounts

Timekeeping, PTO & HR Coordination (30%)

• Manage employee clocked time (regular, OT, shift premiums) and time-off requests
• Perform daily audits to resolve exceptions and ensure timely approvals ahead of payroll cutoffs
• Coordinate HR-related activities onsite\: onboarding/offboarding logistics, badge/access setup, training records, policy acknowledgements, uniform/PPE distribution, and personnel file updates