Senior Contract Vehicles Manager

Position Summary

The Senior Contract Vehicles Manager is responsible for the administration, oversight, compliance, and maintenance of the company’s portfolio of GWACs, IDIQs, BPAs, and MACs, as well as contracts corporate accounts and portals. The role ensures accurate data, compliant reporting, accessible systems, and smooth coordination with internal and external stakeholders. This role partners closely with Delivery, Project Control (PC), Accounting, Information Security, Personnel Security, Pricing, Procurement, contracts team members and other functional teams to ensure compliant, efficient, and effective contract vehicle execution and maintenance. The Senior Contracts Vehicle Manager serves as a trusted advisor to leadership, customers, Contracting Officers, and prime teaming partners, while leading initiatives to improve contract vehicle management processes, mitigate risk, and support company growth.

Key Responsibilities

Leadership & People Management

• Serve as a subject matter expert (SME) on contract vehicles within the Contracts function, providing guidance, mentoring, training, and consultation to contracts team members and cross-functional partners.
• May directly supervise and manage contracts team member(s), including performance management, coaching, professional development, and career growth.
• Support hiring activities, including resume review, interviewing, selection, and onboarding activities for new contracts personnel.
• Lead contracts team operations as designated by the Vice President of Contracts, including but not limited to facilitating weekly team meetings, managing data calls, and designing and delivering internal contracts-related training programs.

Contracts Management & Negotiation

• Lead and support the negotiation of contract vehicle artifacts, including but not limited to Non-Disclosure Agreements (NDA), Teaming Agreements (TA), Prime Contracts and Subcontracts, license agreements, and other contractual instruments as applicable.
• Serve as the primary interface with Contracting Officers, prime contractors, and prime teaming partners on GWACs, MACs, IDIQs, and BPAs, building strong working relationships and ensuring clear, effective communication,
• Support delivery and growth teams in understanding and communicating contracting vehicle options and pathways to current and potential customers and Contracting Officers.
• Advise internal stakeholders on vehicle related contractual terms and conditions, required flow-downs, risks, opportunities, and impacts to program execution.
• Partner with procurement to ensure timely and accurate vehicle flow downs, including terms and conditions, LCAT requirements, ceiling rates, reporting, and other vehicle related requirements.

Process Improvement & Cross-Functional Collaboration

• Spearhead process improvements for Agile Defense that increase overall efficiency, productivity, and effectiveness in relation to contract vehicle management.
• Lead cross-functional collaboration with Delivery, Project Control (PC), Accounting, Information Security, Personnel Security, Procurement, Pricing, and other teams to align contract processes with business objectives.
• Document and track vehicle compliance, ensuring all requirements are communicated and monitored for timely and accurate completion, including bid/no-bid selections, proposals submissions, sales traction, and other requirements.
• Serve as an internal partner and escalation point to resolve complex, cross-functional contract vehicle related issues.
• Identify and implement new ideas to streamline contract vehicle-related workflows and improve coordination across functions.

Compliance, Risk Management & Governance

• Spearhead preparation for and lead participation in all assessment and audit activities related to contract vehicles, including GSA MAS annual assessments, ensuring compliance through thorough preparedness and risk mitigation.
• Interpret and apply FAR/DFARS and other regulatory requirements, ensuring compliance across all contract vehicle phases.
• Serve as a resource for compliance-related questions and escalation issues across the company

Documentation & Record Keeping

• Document and maintain accurate contract vehicle records, key contract data, briefs, and supporting materials in accordance with company policies and audit requirements. Ensure all vehicles are properly documented in CAB artifacts and other reference documentation.
• Participate in cross-functional workflows to support contract briefs, reporting, audits, and internal and external requests for information.

Required Qualifications

• Demonstrated experience company initiatives resulting in process improvements, efficiencies, and positive business outcomes.
• Proven experience managing contract vehicles and related compliance activities.
• Experience in reviewing, editing, and compliant execution of contract vehicle agreements.
• Extensive experience managing the full lifecycle of contract vehicles, including pre-award, award, execution, and closeout.
• Strong working knowledge of FAR/DFARS and government contracting requirements.
• Experience advising program teams on contractual risks, opportunities, and flow-down requirements.
• Excellent verbal and written communication skills with a strong attention to detail.
• Ability to identify and implement new ideas to streamline and improve business processes across contracts and other functions.
• Ability to effectively prioritize, multi-task, and meet deadlines in a dynamic environments
• Demonstrated ability to build strong internal and external relationships.

Preferred Skills & Competencies

• Ability to manage competing priorities and heavy workloads using effective time management techniques.
• Strong interpersonal skills with the ability to communicate clearly, collaborate effectively, and demonstrate flexibility.
• Demonstrated initiative, drive, and commitment to continuous improvement.
• Strong negotiation skills with an ability to balance business objectives, risk, and compliance.

• Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
• Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
• Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
• Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
• Hungry - Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
• Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.