Senior Contracts Administrator, GWAC & IDIQ Programs
46a5aadc-3556-44d8-91cc-352f8bd4370a:19000101_000001 Senior Contracts Administrator, GWAC & IDIQ Programs
Description:
The Sr. Contracts Administrator supports the day-to-day administration and compliance of BlueAlly Technology Solutions’ portfolio of government-wide acquisition contracts (GWACs) and agency-specific contract vehicles, including the GSA Multiple Award Schedule (MAS), the MDA SHIELD IDIQ, and NASA Solutions for Enterprise-Wide Procurement (SEWP) contracts. Working under the direction of the GWAC & Contract Vehicle Program Manager, this role executes the administrative, transactional, and compliance-tracking functions that keep each contract vehicle audit-ready and operational by processing modifications, maintaining catalog and pricing accuracy, supporting quote and order reviews, and coordinating reporting deliverables. This is a strong opportunity for a detail-oriented contracts or program administration professional to build deeper expertise in federal contract vehicles and grow into a program management track.
Responsibilities:
Program Support & Reporting
- Support day-to-day GWAC/IDIQ contract administration. Assist with modification preparation and option year exercise documentation.
- Assist with contract reporting deliverables to include GSA IFF, Teaming Agreements and SLED (NASPO, NCPA, Omnia, etc.)
- Drive profitable revenue growth by helping the sales team leverage BlueAlly’s contract portfolio.
- Help develop training and reference materials for sales teams on GWAC/IDIQ ordering, pricing, and compliance procedures
- Assist in assembling task order capture materials and coordinating logistics for proposal teams across assigned contract vehicles
- Maintain tracking logs for contract vehicle utilization, revenue activity, and upcoming compliance deadlines
- Serve as a day-to-day point of coordination between contract vehicle operations and internal stakeholders
- Support onboarding activities and documentation setup as BlueAlly’s federal contract vehicle portfolio expands
GSA MAS Contract Administration
- Maintain GSA catalog and pricing data, tracking updates against source documentation to ensure accuracy and audit readiness
- Review sales quotes submitted through GSA eBuy and other ordering platforms for compliance with contract terms prior to Program Manager sign-off
- Assist with compiling information to support reporting requirements, product additions, letters of supply, SIN additions, and labor category updates
- Track compliance documentation related to the Trade Agreements Act (TAA), Price Reductions Clause, and Industrial Funding Fee (IFF) reporting
- Assist in preparing files and documentation for GSA audits, Contractor Assessment Visits (CAVs), and compliance reviews
NASA SEWP Contract Administration
- Support administration of the NASA SEWP contract portfolio, including tracking performance metrics, compliance requirements, and modification requests
- Assist with PMO communications, routine reporting submissions, and maintenance of performance rating documentation
- Help maintain SEWP catalog listings, technology refresh updates, and competitive pricing data
- Support coordination with NASA SEWP contracting officers on administrative contract actions and documentation requests
MDA SHIELD IDIQ Administration
- Monitor task order opportunity postings and route relevant information to the Capture and Proposals teams
- Assist in tracking compliance with MDA-specific requirements, security provisions, and applicable DFARS clauses
- Help prepare responses to data calls and coordinate documentation for the MDA Contracting Officer and program office
- Track task order funding status and contract ceiling utilization, flagging discrepancies to the Program Manager
Qualifications:
- Bachelor’s degree in Business Administration, Supply Chain Management, Information Technology, or a related field; equivalent experience considered.
- 3+ years of experience in contract administration, program administration, or federal contracts support
- Strong organizational skills with demonstrated ability to manage multiple compliance deadlines and documentation requirements accurately
- Strong proficiency in Microsoft Office Suite (Excel in particular) and contract management or tracking tools
- Comfortable working with data tracking, reporting, and basic pricing or catalog analysis
- Clear written and verbal communication skills for coordinating with internal teams and external program offices
Preferred Qualifications:
- 1+ years of experience supporting GSA MAS and/or NASA SEWP contract vehicles
- Working knowledge of FAR and government contract administration fundamentals
- Familiarity with GSA eBuy, GSA Advantage, and/or SEWP ordering platforms
Work Conditions:
- 40-hour week with availability during standard office hours (EST)
- Location: Remote
- Minimal travel expected
- Computer-based position, sitting for extended periods of time (leading/attending virtual meetings)