Senior Crewing and Administrative Executive
This position is no longer accepting applications(closed Aug 19, 2026).
Summary
Oversee maritime crew administration, regulatory compliance, and vessel operations for a logistics company, handling permits, licensing, and documentation with Singapore authorities.
Responsibilities
- Manage MPA port clearance processes to ensure timely vessel operations
- Administer MPA harbour craft licensing and handle related regulatory matters
- Prepare and submit MPA loading and discharging permit declarations accurately
- Oversee crews’ salary management to ensure timely and accurate payments
- Coordinate crews’ sign-on and sign-off procedures with ICA and submit required documentation to MPA
- Execute crewing functions including recruitment, workforce planning, mobilization/demobilization, and processing COE and manning license applications
- Verify crew certifications to maintain compliance with maritime regulations
- Arrange relevant and refresher training courses for crew members to maintain operational readiness
- Organize crew travel arrangements, ensuring timely application and issuance of visas and permits
- Order pilotage services to support vessel navigation within port limits
- Coordinate vessels’ class survey schedules and update all related vessel documentation
- Prepare detailed vessel specifications for operational and regulatory purposes
- Liaise with NEA and IMA to obtain and renew necessary certificates for vessels
- Liaise with vessel supervisor for parts requisitions for vessels
- Prepare and submit Singapore Customs permit declarations in compliance with customs regulations
- Deliver documents to site for urgent matters