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Senior Development Associate

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Summary: The Senior Development Associate is primarily responsible for assisting the Development team in the implementation of fundraising activities. This role will provide support to and work in collaboration with the Chief Development Officer, Senior Director of Development, Director of Institutional Giving, and Director of Major and Individual Giving. This position requires strong organizational skills, attention to detail, and an ability to prioritize as well as multi-task. Fund development is essential to the overall success of the organization; it is imperative that the person in this role be dedicated to providing the support needed to assist in securing the resources necessary to fulfill the mission of the organization.

Essential Functions:

Performance in each category will be evaluated based on measurable outcomes aligned to operational, financial, and quality metrics.

  1. (55% - Major & Individual Giving Support)
  1. Provide support to the major gifts program by maintaining and continuously improving a robust moves management system and key performance indicator tracking in collaboration with the individual giving team.
  1. Support the fundraising activities of the major gifts team by ensuring that major gift planning timelines are on track and deadlines are met.
  2. Lead the bi-annual major gift appeal mailings, including working with PPIL Board Ambassadors and preparing materials to support their donor outreach, work with PPFA and gift officers on the appeal mailing list and appeal letter, and track major gifts received from the mailing and ensure correct coding in the database.
  3. Develop materials to support department goals, including briefing memos, proposals, and reports as requested.
  4. Manage the annual Board Commitment Process, which includes creating PPIL and PPIA board trackers, commitment form templates for each PPIL and PPIA board member, outreach to every PPIL and PPIA board member, scheduling meetings with new PPIL and PPIA board members, and tracking completed forms and sending pledge reminders.
  5. Support the planned giving program

  1. (30% - Data and Donor Relations)
  1. Support the Development Data and Operations Manager with the gift entry process, including but not limited to downloading lockbox check scans, entering donations (credit card payments, ACH’s, stock transfers, checks) on the monthly gift tracker, and uploading batches into the donor database.
  2. Track incoming major gifts and coordinate appropriate acknowledgement and stewardship activities.
  3. Serve as the team expert on donor research and prepare research briefings and analysis in anticipation of the needs of the major gifts and senior leadership team.
  4. In collaboration with the Public Policy team, ensure timely and accurate reporting of all gifts received by Planned Parenthood Illinois Action PAC to the Illinois State Board of Elections.
  5. Produce and prepare special letters and other communications with major gift officers for major gift donors.
  6. Work with colleagues at Planned Parenthood Federation of America (PPFA) to coordinate, track, and audit shared portfolio plans and reports. Also review lists for exclusive donor opportunities

  1. (15% - Development Administrative Support)
  1. Provide administrative support to the development leadership team including the Chief Development Officer
  2. Coordinate administrative details associated with the Board of Directors’ participation in fundraising activities, including coordinating annual fundraising meetings.
  3. Produce and prepare special letters and other communications with major gift officers for major gift donors.
  4. Assemble donor materials for events and meetings and coordinate meeting logistics.
  5. Basic administration functions including office supply ordering.
  6. Serve as lead administrative support for board committees, as assigned.

Other responsibilities:

Demonstrate an understanding of and commitment to remain informed about PPIL protocols, policies, and procedures. Demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, equity, inclusion, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers. Other duties as assigned.

Qualifications

Extraordinary organizational and communication skills, strong writing skills, and an ability to participate in creative processes for department planning and projecting are required. Ability to cultivate positive, productive relationships with donors and offer excellent customer service. Research skills, including tenacity, perseverance, and strong results focus. Ability to work independently and as part of a team. Ability to carry out duties respecting the sensitive and confidential nature of donor-related information and materials, and to demonstrate mature judgment in handling donor concerns. A sincere commitment to the mission and philosophy of Planned Parenthood is required.

Education

Required: High School Diploma/GED required.

Preferred: Bachelor’s degree or equivalent work experience preferred

Experience

One to three years prior fundraising experience preferred, or equivalent experience in a position involving database management, research, and writing. Strong working knowledge of MS Office software and fundraising database programs is required.

Skills:

Project Management, Microsoft Office Suite, Asana

Physical demands/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and use the phone. The employee is frequently required to use hands and fingers to key in data, handle, or feel and reach. The employee must occasionally lift and/or move up to 25 pounds.

Supervisor: Director of Major and Individual Giving

Status: Full-Time, salaried, exempt from the provisions of wage and salary regulations.

Planned Parenthood does not discriminate in the selection of its staff based on factors including but not limited to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, income, marital status or any other characteristic protected under federal, state or local law. We know that BIPOC and women identifying candidates are less likely to apply to jobs unless they meet every requirement. Do not be deterred if your experience does not align perfectly with every qualification in job posting.

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What this application asks

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Resume/CV, Full name, Pronouns, Email, Phone, Current location, Current company, LinkedIn URL, Other website

  • Are you familiar with the services that Planned Parenthood provides? Are you aware and comfortable that PPIL provides abortion care services? written answer
  • This position is a hybrid role based out of our Chicago administrative office. Are you able to work on-site in Chicago as required? choose one · optional
  • How many years of experience do you have in fundraising, donor relations, database management, or related nonprofit administrative work? choose one
  • Describe in detail any qualifications or experiences which would make you a good fit for the position. written answer
  • Which donor or CRM database systems have you used? written answer
  • In 250 words or less, tell us about a project you coordinated that required you to manage multiple deadlines, communicate with different stakeholders, and keep detailed records. What was your role, and what was the outcome? written answer
  • If hired, can you provide verification of US citizenship or your legal right to work in the US? choose one · optional
  • I have been in my current position for six months. choose one · optional
  • I have informed my supervisor that I am applying for this position. choose one · optional
  • According to my supervisor, I am performance-eligible. I have not received a corrective action in the last 3 months, and I am not on an active performance improvement plan. choose one · optional
  • Where did you find this job? (Planned Parenthood website, Indeed, LinkedIn, PinkJobs, ZipRecruiter, Betterteam, ENP, AANP, Handshake, Glassdoor, personal recommendation, etc.) written answer
  • PPIL has an evolving diverse workforce in terms of ethnicity, class, culture, language, sex, gender identity, sexual orientation, disability, and neurodiversity. Can you share a recent workplace experience in which you were partnering, collaborating, or providing services to a diverse population in a culture of inclusivity? written answer
  • What are your salary expectations/requirements? written answer
  • If hired, would you have reliable transportation to the employment locations? choose one · optional
  • If selected to interview for this role, will you be able to provide professional references and their contact information? choose one · optional
  • Can the PPIL Recruitment Team contact you via text to communicate information about career opportunities that you have applied to and to discuss steps in the recruitment process? Please indicate if you grant your permission by selecting yes or no below (You can OPT out of receiving text messages from PPIL Recruitment team by responding STOP at any time.​): choose one
  • By submitting this electronic application, I hereby authorize and consent to the release of my personal information as described in our Privacy statement. I further understand and agree to the use of an electronic method of signature to demonstrate my acceptance of the terms and conditions of this EMPLOYMENT application. choose one · optional

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