Senior Executive Assistant

At the Blank Family of Businesses, our Core Values drive our culture, guide our decisions, and make our organization a great place to work.

GIVE BACK TO OTHERS

Recognize that the well-being of business cannot be separated from the well-being of society. Join in our ongoing eff­orts to give back through time, talents, labor and financial commitment.

LEAD BY EXAMPLE

Demonstrate an entrepreneurial spirit that supports our culture and vision. Take full advantage of our empowerment philosophy by o­ffering suggestions, making decisions and taking responsibility for actions. Stand up for your convictions and vocalize your opinions.

INNOVATE CONTINUOUSLY

Constantly seek new ways to improve results and move above and beyond what seems possible. Demonstrate non-stop reinvention. Do not let unnecessary bureaucracy kill innovation. Implement high quality, new processes, products, services, or solutions that meet or exceed the needs and expectations of our customers.

PUT PEOPLE FIRST

Demonstrate understanding that people are the center, the heartbeat of any successful enterprise. Build rapport and trust by demonstrating sensitivity and respect for others. Empower and listen to associates because they are our number-one source for information and ideas. Invest time and resources in developing associates’ skills and assisting them in managing their careers.

LISTEN AND RESPOND

Listen to internal and external customers (fans, grantees, players, associates, vendors, partners) to understand what they need. View customer needs as golden opportunities that, when creatively addressed, will enhance our competitive edge and the environment in which we all work and professionally grow. Dedicate the needed resources, time and energy to creating lasting value for all customers.

INCLUDE EVERYONE

Our individual diff­erences make our organization more valuable. Value diverse ideas, experiences, skills, work styles and backgrounds. Harness individual diff­erences to create a competitive advantage and better support our partners. Encourage others to accept and capitalize on diversity.

AMB Family Office (AMBFO) is the support company for the Chairman and the Chairman’s family as well as the investment management and support services arm of Arthur Blank’s for-profit businesses. The Blank Family of Businesses portfolio includes The Arthur M. Blank Family Foundation, the National Football League’s Atlanta Falcons, Mercedes-Benz Stadium, PGA TOUR Superstore, Major League Soccer’s Atlanta United FC, National Women’s Soccer League, TGL and WTGL’s Atlanta Drive, West Creek Ranch, Mountain Sky Guest Ranch, Paradise Valley Ranch and Auster at Dome Mountain. While diverse in nature with unique operations and customers, these businesses are run based on a common set of core values, which focus on developing customer relationships, treating associates with respect, and supporting communities.

Position Description Summary

As a key member of the AMBFO team, the Sr. Executive Assistant will provide essential administrative and organizational support to the AMBFO CEO. The Sr. Executive Assistant will proactively and confidentially handle the CEO’s calendar, preparation for meetings with businesses, vendors, internal and external individuals and groups and all other logistics, large and small, related to the CEO’s responsibilities leading the Family Office.

Roles and Responsibilities

• Proactively and strategic management of the CEO’s calendar, aligned to organizational priorities including scheduling appointments with internal and external individuals and groups.
• Anticipate CEO needs and proactively solve problems.
• Action item management and tracking accountability.
• Planning, booking and managing the CEO’s travel schedules and detailed itineraries.
• Serve as the primary point of contact for the CEO’s direct reports, internal and external group requests regarding the CEO’s availability.
• Draft reports, memos, letters, Townhall presentations and other documents and presentations.
• Manage the CEO’s expenses and timely reimbursement through the Concur system.
• Process invoices for the CEO approval and other general approval requests.
• Conduct basic research, compile information from key stakeholders to put together all meeting materials for the CEO’s presentation to executives, meetings, board meetings & other types of meetings.
• Attend select management meetings to take, compile and distribute notes.
• Understand the needs for strategic & efficient meetings for the CEO, through preparing agendas, reviewing previous notes & necessary follow-up.
• Draft correspondence and memos on behalf of the CEO with the highest level of discretion and care.
• Answer phone for the CEO and take messages or field/answer all routine and non-routine questions.
• Create and maintain efficient departmental filing and database management systems.
• Must have a proven ability to maintain confidentiality and manage sensitive data and information.
• Must have strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
• Seamlessly coordinate other departments within AMBFO & BFOB to collect necessary materials to be properly prepared for all meetings.

Qualifications and Education Requirements

• Bachelor’s Degree or more preferred
• 5 to 7 years of experience providing support to senior executive leaders
• Ability to periodically travel and assist CEO as needed for key meetings/events for the CEO

Required Skills

• Superior attention to detail and active listening to understand the purpose of meetings and the direction being given.
• Superior time-management skills and ability to self-direct through multiple concurrent assignments.
• Ability to manage competing priorities in a fast-paced environment.
• Judgment and discretion to make well-reasoned, independent recommendations and decisions on matters of significance in tandem with the Chief of Staff, as needed.
• Excellent ability to work with other administrative staff, executive assistants and associates across teams and across Blank Family of Businesses.
• Excellent oral and written communication skills.
• Service-oriented.
• Excellent time management, multi-tasking, and organizational skills.
• Excellent interpersonal skills and ability to communicate effectively with all levels of personnel.
• Resourcefulness and problem-solving skills.
• High drive to succeed, follow through and results orientation.
• Excellent listener and ability to think quickly.
• High emotional intelligence and executive presence
• Polish, poise, professionalism, and tact.
• Proactive, high initiative, proven ability to anticipate needs.
• Advanced proficiency with Microsoft Office Suite - Outlook, PowerPoint, Excel, Word, Adobe Acrobat, OneNote, CoPilot, Constant Contact and Access or similar related databases.