Senior Executive/Assistant Manager- Higher Learning Institution (Contract – 12Mos) – up to  $3,800

Our Client is one of the top Higher Education Institution in Singapore.

Scope of Work

The Senior Executive/Assistant Manager will be assisting the Client's office in the following matters:

Special Projects

• Symposium: Support the planning, coordination and execution of an upcoming Symposium. Coordinate meetings, monitor project timelines and action items, prepare reports and meeting materials, liaise with internal and external stakeholders, maintain project documentation, coordinate across functional teams, and provide administrative and operational support to ensure the successful delivery of the Symposium.

• Client's 15th Anniversary – liaise with student organisers and assist with the facilitation of event planning and preparations.

Admissions

• Coordinate admissions interviews between applicants and faculty members,ensuring smooth scheduling and communication.

• Maintain and update databases in a timely and accurate manner.

• Support Admissions events, assisting with logistics and event day execution.

Outreach

• Assist the Student Development Manager with planning and executing outreach events, including recruiting and coordinating student ambassadors, securing venues, preparing logistics and collaterals, producing presentation slides,administering feedback surveys, and compiling survey reports.

Finance/Procurements

• Assist with procurement processes by sourcing quotations and liaising withvendors.

• Assist with reconciling SAP reports.Alumni• Maintain and update the alumni database periodically.

• Assist with organising alumni communications and events.

Requirements

• Diploma holder with at least 3–4 years of relevant administrative or project coordination experience; or

• Fresh university graduates with strong organisational and interpersonal skills arewelcome to apply.

• Able to thrive in a fast-paced and dynamic environment, managing multiplepriorities while meeting tight deadlines.

• Strong organisational and project coordination skills, with the ability to followthrough on tasks independently.

• Meticulous, with a high level of accuracy and attention to detail.

• Strong interpersonal skills, with the confidence to engage and liaise effectively with students, faculty members, senior management, external partners, and vendors.

• Proficient in Microsoft Office applications, particularly Excel (e.g. formulas suchas SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP and basic data analysis) and PowerPoint.

• Comfortable learning and working with new digital platforms and administrative systems.

• A positive team player who is proactive, resourceful, and willing to take ownership of assigned responsibilities.

• Prior experience in event management, project coordination, higher education administration, or stakeholder engagement will be an advantage.

• Willing to work occasional evenings or weekends to support major events when required

If you are keen to know more about this role, please email Mary at marymarquez@rmagroup.com.sg and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

This is in partnership with the Employment and EmployabilityInstitute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Group’s PDPA ande2i’s PDPA.

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://rmabpo.com/policy

Mary Marquez (EA Regn No: R1326974)

RMA Consultants Pte Ltd (EA Licence No: 93C4403)