Senior Executive/Assistant Manager(IT Procurement & Asset Management)

The Senior Executive supports the day-to-day control and coordination of IT procurement, IT assets, software licenses and renewals. The role maintains accurate records, follows approved procurement and financial processes, and provides timely reporting to support service continuity, financial control and audit readiness. The role is primarily operational and coordination-focused.

Key responsibilities

Procurement Operations

• Coordinate routine purchases of approved IT hardware, software, subscriptions and related services, including preparation of requisitions, purchase orders and supporting documents.

• Obtain quotations, maintain procurement records and follow up on order status, delivery dates and exceptions.

• Confirm that purchases are supported by approved requirements, budgets and delegated approvals before processing.

• Escalate supply, pricing, delivery, contractual or compliance risks promptly to the relevant manager or service owner.

IT Asset and Software License Administration

• Maintain a complete and auditable register of assigned IT hardware, warranties, subscriptions and software license entitlements.

• Coordinate asset tagging, allocation, transfer, recovery and record updates for joiners, movers and leavers in collaboration with IT operations and HR. Restricted | Senior Executive – IT Procurement & Asset Management Perform scheduled reconciliations between physical records, asset management tools and finance/procurement records; investigate and report variances.

• Maintain license, renewal and usage information, and prepare data to support license true-ups, vendor audits and optimization reviews.

Vendor, Contract and Renewal Coordination

• Maintain a central register of IT contracts, support agreements, subscriptions, warranties, expiry dates and notice periods.

• Coordinate routine vendor communications, quotation requests, delivery follow-up and invoice verification against approved orders or contracts.

• Provide timely renewal alerts and supporting documentation to IT management and Finance to prevent avoidable service disruption.

• Support vendor performance reviews by compiling service, delivery, renewal and commercial information.

Governance, Reporting and Continuous Improvement

• Prepare monthly and ad-hoc reports on procurement status, asset records, upcoming renewals, license position and key exceptions.

• Maintain documentary evidence required for audit, including approvals, quotations, asset records, disposal certificates and vendor correspondence.

• Coordinate secure end-of-life asset disposal with approved vendors and maintain records of data sanitization or destruction certificates.

• Identify process gaps and recommend practical improvements to records, workflow, reporting and internal controls

Job Requirements

• Diploma or degree in Information Technology, Business Administration, Supply Chain Management, Procurement or a related discipline would be an advantage

• At least 3–5 years of relevant experience in IT procurement coordination, IT asset management, IT operations support or contract/renewal administration

• Working knowledge of end-user computing, common IT hardware, enterprise software and software licensing concepts

• Experience using an IT asset-management, ERP or procurement platform is advantageous

• Strong attention to detail, documentation discipline, stakeholder communication and practical Excel skills

• Able to manage routine operational priorities independently and escalate material commercial, security, compliance or service risks promptly, and business teams.