(Senior) Executive Assistant, Psychological Medicine (REACH West, Contract)

Job Purpose:

The Executive Assistant / Senior Executive Assistant provide administrative and operations support for his / her respective section.

Duties and Responsibilities:

• Perform administrative functions including, maintain and update statistics / databases, perform data entry for tracking purposes, organise meetings and writing minutes.
• Perform logistical functions including, but not limited to, procurement of psychologist tools and office supplies, room booking, catering, loaning of laptops / projectors and other teaching equipment.
• Manage appointment scheduling and hotline.
• Perform registration of patients and assist clinicians and / or therapists for a smooth clinic consultation.
• Manage events such as workshops, seminars and training classes / courses.
• Any other ad-hoc duties / responsibilities assigned.

​​​​​​Job Requirements:

• Minimum Diploma qualification or equivalent. Further education or certification in healthcare administration is a plus.
• Minimum of 2 years of administrative experience, preferably in a healthcare or clinical setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and competent in virtual meeting platforms such as Microsoft Teams and Zoom.
• Strong planning and organisational abilities, with the capacity to manage multiple tasks and deadlines effectively.
• Clear and professional verbal and written communication skills.
• Able to work both independently and collaboratively within a team.