Senior Executive Assistant
Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$518 billion (US$401b, €350b, £304b, RMB2.77t) as at 31 March 2026. Our Purpose “So Every Generation Prospers” guides us to make a difference for today’s and future generations. We seek to build a resilient and forward-looking portfolio that will deliver good sustainable returns over the long term.
We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
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Introduction
We are seeking an experienced Senior Executive Secretary to provide high-level executive support to MD. The role requires a seasoned professional who can operate with a high degree of independence, discretion and judgement, while managing complex priorities and senior-level stakeholder engagements.
Beyond traditional executive support, the individual will act as a trusted partner to the MD supported, anticipating needs, managing competing priorities and facilitating effective coordination across internal and external stakeholders. The candidate should be highly adaptable, resourceful and comfortable operating in a fast-paced, dynamic and global environment.
The individual will also contribute to broader team and institutional initiatives and may be called upon to support projects or administrative taskforces.
Responsibilities
Executive & Strategic Support
- Provide high-level executive support to senior leadership, exercising sound judgement, discretion and professionalism in managing priorities, confidential matters and strategic engagements.
- Manage complex executive calendars, proactively prioritising commitments, resolving scheduling conflicts and optimising executives' time.
- Anticipate upcoming priorities, ensuring executives are well-prepared with relevant materials, briefing notes and key information.
- Coordinate senior-level meetings, leadership engagements, board-related activities, conferences and stakeholder interactions across multiple time zones.
- Facilitate meeting preparation, follow-up and execution, ensuring decisions, action items and deliverables are tracked through to completion.
- Prepare high-quality presentations, reports, communications and executive briefing materials.
Project Management & Change Enablement
- Drive and manage assigned projects, initiatives and special assignments from planning through execution, ensuring timely delivery and successful outcomes.
- Coordinate cross-functional stakeholders, manage project timelines, track milestones and provide regular progress updates.
- Support organisational change initiatives, new processes, systems implementations and business transformation efforts.
- Act as a change champion by helping teams adopt new ways of working and ensuring smooth implementation of business initiatives.
- Identify opportunities to improve processes, workflows and operating efficiencies, recommending practical and scalable solutions.
Stakeholder Management
- Serve as a trusted point of coordination between senior leaders and key internal and external stakeholders.
- Build strong relationships across functions, geographies and levels of seniority to facilitate effective collaboration and execution.
- Exercise sound judgement in managing requests, prioritising competing demands and escalating matters requiring executive attention.
- Handle highly confidential and sensitive information with the utmost discretion and integrity.
Business Operations & Execution
- Partner closely with executives to translate strategic priorities into actionable plans and follow-through activities.
- Monitor and track key business priorities, ensuring timely completion of deliverables and follow-up actions.
- Conduct research, gather insights and support decision-making through effective analysis and coordination.
- Demonstrate a hands-on, action-oriented approach to resolving issues, removing roadblocks and driving outcomes.
Travel & Expense Management
- Manage complex domestic and international travel arrangements, including itineraries, accommodation, transportation, visas and schedule changes.
- Coordinate corporate card administration and expense claims, ensuring accurate and timely submission in accordance with company policies.
Requirements
- Minimum 10-12 years of executive support experience, including significant experience supporting C-suite executives or senior leadership teams.
- Demonstrated ability to operate independently with a high degree of judgement, discretion and ownership.
- Proven experience managing complex calendars, competing priorities and fast-changing business requirements.
- Strong project management capabilities with experience driving initiatives or workstreams from end to end.
- Experience supporting organisational change, business transformation or process improvement initiatives is highly desirable.
- Business-savvy, resourceful and highly proactive, with the ability to anticipate needs and drive matters to completion.
- Strong problem-solving skills and the ability to navigate ambiguity in a fast-paced environment.
- Excellent organisational skills with exceptional attention to detail and follow-through.
- Outstanding written and verbal communication skills, with confidence interacting with senior stakeholders.
- Strong interpersonal skills and a demonstrated ability to build trusted relationships across different cultures and levels of seniority.
- Digitally savvy with advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint, and comfortable adopting new technologies and tools.
- Diploma, A-Level, secretarial qualification or equivalent.
- Adaptable, resilient and execution-focused, with a continuous improvement mindset.
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AI fluency and curiosity are highly preferred, with the ability to leverage AI-powered productivity tools and digital technologies to enhance efficiency, streamline workflows, improve decision-making and support business operations, demonstrated ability to adopt and champion new technologies, automation tools and innovative ways of working will be advantageous.