Senior Executive Assistant

• We are looking for a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This is a strategic role, not just a calendar and travel management role. You will protect our executives’ time, keep their commitments on track, and help them operate at the pace of a company that is changing how it works
• Our executives work across the US and Israel and engage with the board, hospital leaders, and pharma partners. Success means they spend their time on the decisions only they can make, and nothing slips
• You will partner closely with the other Executive Assistants and the People Team
• Own complex, constantly changing calendars. Make priority calls on whose time matters most, not just where the open slots are
• Plan domestic and international travel, including trips to hospitals, partners, and life science customers
• Join your executive’s meetings, capture notes and action items live, and follow up until they close
• Track your executive’s priorities, commitments, and deadlines across the business. Surface what is at risk before it becomes a problem
• Assist your executive in preparing materials utilizing Google Suite: Docs, Sheets, Slides and other presentations, and memos delivered on time and in good shape
• Design and help run your executive’s offsites, leadership meetings, and team events that people remember
• Build AI-powered workflows that remove manual work for your executives, such as meeting summaries, briefs, and follow-up tracking. Share what works with the other EAs
• Keep a steady, trusted flow of correspondence, expenses, research, and logistics
• Handle confidential information with discretion, including sensitive people and business matters
• Back up other executives and support People Team initiatives as needed

Benefits

• Work from home opportunities

• You care about the mission of getting patients faster, better care
• You like working across time zones with a global team
• You’d rather build an AI workflow than repeat a manual task
• You use judgment and speak up. You push back on a calendar request when it doesn’t serve the exec’s priorities
• You stay calm when priorities change in the middle of the day
• You earn trust quickly and keep it
• You stay one step ahead and know what your executive needs before they ask
• Experience working with global, remote teams. Flexible hours may be needed to cover US and Israel time zones
• AI fluency in daily work. You use tools like Claude and ChatGPT to streamline workflows and keep learning as they evolve. This is how you operate, not a skill you plan to pick up
• Sound judgment with confidential information
• 5+ years supporting more than one C-level executive or VP, preferably in SaaS or healthcare
• Strong G-Suite skills. Slack and Brex experience preferred
• Excellent written and verbal communication
• Proven ability to manage complex calendars, travel, and priorities for multiple executives at once
• Experience building or documenting workflows and automations for an executive team
• Experience planning executive offsites and leadership events