Senior Executive Operations Lead

Senior Executive Operations Coordinator - National Institutes of Health (NIH) Bethesda, MD - Full-Time Onsite

Are you a highly professional operations and executive support professional who thrives in a fast-paced environment, remains calm under pressure, and takes pride in helping senior leaders perform at their best?

We are seeking experienced Senior Executive Operations Coordinators to provide high-level operational and executive contractor support to senior leadership at the National Institutes of Health (NIH) in Bethesda, Maryland. These are onsite positions supporting a dynamic executive environment where professionalism, discretion, responsiveness, and exceptional communication skills are essential.

The ideal candidate is organized, proactive, service-oriented, and comfortable interacting with senior executives, scientific leaders, government officials, and external stakeholders. They anticipate needs, solve problems independently, and maintain composure when priorities shift unexpectedly.

Responsibilities:

• Manage complex executive calendars, schedules, meetings, and leadership priorities.
• Coordinate and prepare briefing materials, presentations, correspondence, and meeting documentation.
• Track action items, deadlines, commitments, and operational deliverables.
• Serve as a trusted liaison between senior leadership and internal and external stakeholders.
• Coordinate leadership meetings, events, executive briefings, and special projects.
• Maintain accurate records and manage sensitive and confidential information with discretion.
• Support strategic planning initiatives and cross-organizational coordination efforts.
• Identify and resolve scheduling, logistical, and operational challenges before they become issues.
• Help improve office workflows, organizational processes, and operational effectiveness.
• Provide exceptional customer service and executive support in a high-visibility environment.

Executive Travel Management:

At least one member of the team will serve as the primary executive travel coordinator for senior leadership. Candidates with significant executive travel experience are strongly encouraged to apply.

Responsibilities may include:

• Managing complex domestic and international travel arrangements.
• Developing and adjusting detailed travel itineraries.
• Coordinating passports, visas, lodging, transportation, registrations, and travel documentation.
• Managing travel authorizations, vouchers, expense reconciliation, and related administrative requirements.
• Responding to last-minute travel changes, cancellations, disruptions, and executive scheduling conflicts with professionalism and urgency.
• Working within federal travel systems and policies, including Concur or similar travel management platforms.