Senior Executive Operations Specialist

Oct 12, 2026 Oct 13, 2026 1 view

SimulEYE Senior Executive Operations Specialist

Manage and prioritize the CEO's email inbox, organize correspondence, draft responses, and ensure timely follow-up.
Coordinate executive calendars, meetings, appointments, business travel, and international conferences.
Track executive commitments, deadlines, priorities, and action items.
Prepare documents, conduct research, and coordinate special projects.
Anticipate needs and proactively improve executive organization and efficiency.

Independently build and maintain spreadsheets, management reports, cash-flow forecasts, revenue projections, and operational dashboards.
Gather, organize, analyze, and reconcile business information from multiple sources.
Prepare sales commission calculations, collections reports, expense reconciliations, and other recurring management reports.
Support payroll administration, invoicing, bookkeeping coordination, and financial recordkeeping.
Work with outside accounting professionals to obtain information and support accurate financial reporting.
Identify discrepancies, investigate issues, and present findings and recommendations clearly.

Coordinate initiatives involving sales, marketing, operations, and external professionals on behalf of the CEO and CSO.
Obtain information and reports from team members, troubleshoot reporting issues, and ensure deadlines are met.
Create and improve operational tracking systems, workflows, and standard operating procedures.
Monitor project progress and follow up proactively to ensure commitments are fulfilled.
Identify opportunities to improve accuracy, efficiency, and communication across the business.

Demonstrated experience in executive operations, business operations, analytical reporting, or a comparable role supporting senior leadership.
Advanced Excel and/or Google Sheets skills, including complex formulas, data analysis, reporting, and building spreadsheets from scratch.
Strong financial literacy, including experience working with financial statements, forecasts, budgets, reconciliations, or management reports.
Excellent spoken and written English, with the confidence to communicate directly with U.S.-based executives.
Exceptional attention to detail, organization, and follow-through.
Strong independent problem-solving ability and sound business judgment.
Professional maturity, discretion, and the ability to handle confidential information.
Ability to communicate concerns diplomatically, maintain appropriate boundaries, and work effectively with senior professionals.
Comfort handling both sophisticated analytical projects and everyday executive administrative responsibilities.
Reliable internet connectivity and a professional remote-work environment.

You are intelligent, resourceful, exceptionally organized, and quietly confident.
You enjoy solving problems, working with numbers, improving systems, and helping executives operate more effectively.
You can receive detailed instructions when learning a new process, but you do not require constant direction once you understand the objective.
You are comfortable taking initiative, making thoughtful recommendations, and respectfully raising concerns when something needs attention.
You communicate professionally with strong personalities, remain calm under pressure, and take pride in producing accurate, complete work.
Most importantly, you are someone leadership can trust to take ownership and follow through.

Location: Remote, Latin America
Schedule: Full-time, Monday–Friday, 9:00 AM–5:00 PM U.S. Pacific Time
Compensation: $1,800–$2,500 USD per month, depending on experience and demonstrated capabilities
Engagement: Long-term independent contractor arrangement, subject to applicable local requirements
Performance review: Initial review after 90 days, with opportunities for growth based on performance

Skills