Senior Executive - Procurement

Senior Executive – Procurement

JOB ACCOUNTABILITIES

• Ensure full compliance with Hayleys Advantis Limited Group Procurement Policies across all procurement activities
• Maintain oversight of approved vendor agreements for Sri Lanka Shipping Company Limited and Intermarc Marine Services, including timely renewal follow-ups and systematic maintenance of contractual records
• Manage the supplier onboarding and registration process in strict accordance with Group Procurement Policies and governance standards
• Coordinate and conduct periodic vendor evaluations in line with approved guidelines, engaging relevant internal stakeholders to ensure objectivity and consistency
• Maintain comprehensive records of supplier quotations, evaluation documentation and comparative analysis sheets for audit and reference purposes
• Ensure the effective operation and continuous improvement of the Quality Management System (ISO), Business Excellence (BE) framework and other management initiatives
• Plan and conduct internal audits and facilitate external audits by coordinating required documentation and stakeholder participation
• Implement process improvement initiatives aligned with Business Excellence objectives and monitor their effectiveness, including the tracking of cost savings and operational efficiencies
• Coordinate closely with the Finance Team to ensure accurate, timely, and uninterrupted processing of vendor payments
• Prepare, submit and follow up on CAPEX and OPEX approval requests in advance to support the timely procurement of spares and services
• Liaise with Group Sourcing functions to prepare and submit required procurement-related reports and documentation and participate in central procurement meetings as required
• Coordinate with ISD teams on procurement related system enhancements and software development
• Monitor compliance with internal KPIs and present consolidated monthly performance reports to management
  
  

MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION

• Bachelor's Degree in Purchasing / Supply chain management / Logistics from a reputed University or institute
• Minimum of 2-3 years of experience
• Good spoken and written communication skills
• Ability in multitasking and customer service skills
• High level of IT proficiency