Senior Facilities Specialist

Job Description

Fabletics is looking for a Senior Facilities Specialist.

How do you fit in?

This hands-on senior individual contributor role keeps our El Segundo headquarters safe, reliable and employee ready, managing daily service delivery, work requests, vendor coordination, preventive maintenance and small projects from intake through verified completion across both HQ campuses. You'll work closely with the Office Manager and porter, along with Property Management, IT and Security, as part of a small onsite team. The ideal candidate evaluates needs, recommends practical solutions and seeks direction from leadership when required; this role has no direct reports.

Senior Facilities Specialist will report to the Director of Office and Facilities.

What you will do:

• Assess facilities requests and recurring issues, recommend priorities and practical solutions based on safety, risk, urgency and employee impact, and coordinate escalation decisions with the Director of Office and Facilities; identify opportunities to improve facilities processes, response times, vendor performance and the employee experience.
• Perform minor routine maintenance and alteration work, including basic building, plumbing, painting, patching, furniture, fixture and room repairs within training and authorization, communicating delays, risks and escalation needs; work with the Director of Office and Facilities to coordinate and document preventive maintenance, asset history and recurring inspections.
• Coordinate vendor and Property Management activities, including quotes, appointments, access, work area preparation, inspections and service verification; monitor vendor performance against scope, schedule, cost and quality, and document deficiencies and corrective action.
• Coordinate assigned small projects and in house moves involving furniture, boxes, equipment and workplace improvements, and administer new hire seating, employee moves and access changes based on documented requests, including manager, IT and Security confirmation.
• Support Office Management with visitor procedures when asked; conduct workplace checks and support response to leaks, outages, building alarms and other urgent building issues under site procedures; and complete in house event setup and breakdown, supporting office, studio and cafe readiness with Office Operations, IT, Security and the porter.
• Help Office Management with incoming packages as needed, deliver oversized or heavy packages, and support furniture moves, workstation changes and room resets; organize warehouse space, furniture, supplies and samples, and coordinate storage moves, cleanouts, donations and disposal.
• Work alongside the porter and janitorial partners to maintain clean, organized and employee ready facilities, including hands on cleaning of designated indoor and outdoor areas such as conference rooms, cafe support areas, patios, workshops and storage rooms, and verify that assigned work meets workplace standards.
• Manage the facilities helpdesk and track work orders from intake and prioritization through employee updates and verified completion; maintain supplies, keys, purchasing and storage records, and keep SOPs, checklists, asset records and handoff documentation current and accurate.

What you can bring:

• At least 5 years of maintenance and repair experience in a commercial or industrial environment, with strong troubleshooting and timely project completion
• Manages assigned daily work under direction from the Director of Office and Facilities, applies sound judgment within established procedures, and works closely with the Office Manager and porter while staying accountable for request tracking and completion verification
• Has supported corporate offices, studios, cafes or another active workplace through maintenance, frequent moves, visitors and employee requests, moving comfortably between multiple buildings as needed
• Operates a computerized maintenance management system (CMMS), a helpdesk or work order platform, and Microsoft 365, with experience across SaaS, access control and security systems, asset tracking and small project coordination
• Inspects vendor work, documents repeat issues, and tracks quotes, warranties, parts and invoice support; handles package tracking, shipping and receiving, supplies, keys and purchasing documentation
• Performs basic building, plumbing, painting and furniture repair work, and safely operates common hand and power tools, ladders, personal protective equipment and material handling equipment, knowing when to call in a qualified trade; reads and applies equipment manuals, floor plans and vendor service documentation
• Regularly lifts and moves up to 50 lbs, and occasionally up to 70 lbs, with or without reasonable accommodation, using appropriate equipment or team assistance when needed; high school diploma or equivalent, with additional trade training or certification a plus
• Communicates clearly in writing and in person, and thrives in a fast paced, brand forward corporate environment where visibility and follow through matter
• Ideal candidate brings foundational AI literacy, including experience using generative AI tools, and a proactive mindset to experiment with new technologies to drive productivity and innovation.

Where we are:

• This role will be based in our El Segundo Headquarters, onsite five days a week.

Compensation & Total Rewards

At Fabletics, we believe work and life should fit together! We continue to build a culture of flexibility, to empower you to do your best and put yourself first. Our Total Rewards program rewards employees for their hard work, supporting their health, well-being, families, and ultimately their life journey. Total Rewards at Fabletics includes:

• Unlimited Paid Time Off*
• Summer Fridays*
• Healthcare Plans
• Employee Discounts
• 401k
• Annual Bonus Program
• Equity Program*
• And More

*Varied for retail and fulfillment roles

The hourly pay range for this position is from $32.92/hour to $37.00/hour. The range provided includes the base salary that Fabletics expects to pay for the role. Offered base salary will be dependent on factors including the scope and complexity of the role, candidate’s related work experience, subject matter expertise and work location.

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Fabletics, Inc. is an equal opportunity employer. We recruit, employ, compensate, develop, and promote regardless of race, national origin, religion, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, and other protected status as required by applicable. At Fabletics, Inc., we champion a vibrant workplace culture that thrives on diversity law and do not tolerate discrimination or harassment. We are one team from many backgrounds, innovating through diversity of individuals, who are driven by passion for creating an inclusive space for all. Fabletics, Inc. will continue to champion a workplace culture that prizes diversity and inclusivity.

We encourage you to apply regardless of meeting all qualifications and/or requirements.